Deskripsi pekerjaan General Affair Lumine Studio
1. Operational Finance & Logistics Administration
Petty Cash Management: Create weekly household needs budgeting, conduct routine purchases (pantry supplies, stationery, medicines, meeting snacks, BOD meals), record daily expenses along with supporting documentation, and submit petty cash top-up requests.
Cash Advance (CA) Management: Process CA requests according to BOD or management needs, make purchases according to the request, and compile the Accountability Report (Laporan Pertanggungjawaban / LPJ) for its usage.
Procurement (Purchase Order): Source appropriate vendors, create purchase requests, issue POs (if necessary), and follow up with vendors to ensure goods are received in good condition.
Utilities Management: Monitor and check monthly operational bills (Palmerah & Pulomas Electricity, Pulomas Water, production mobile phones, Coway rental, and laptop rentals), and coordinate with the Finance team for payment processing.
2. Facility Management & Building Maintenance
Daily Inspection: Routinely check the cleanliness of all rooms and inspect potential facility damages (roofs, doors, electronic items, physical condition of the building).
Periodic Maintenance: Schedule and monitor water tank cleaning (every 3 months), generator checking (monthly), Coway dispenser maintenance (every 3 months), and AC washing/servicing (every 3 months).
Facility Repair: Follow up on complaints and coordinate with relevant parties (such as ATP and ABN vendors) for building repairs.
Construction Projects: If necessary, coordinate with vendors, supervise the construction/renovation process, and ensure the results align with the approved plan.
3. Vehicle & Employee Facility Management
Operational & CEO Vehicle Management: Conduct periodic checks on the CEO's vehicle, schedule routine services/repairs (including booking workshops and submitting cost/CA requests), coordinate with the driver, handle annual vehicle tax renewals, and ensure operational availability such as electricity tokens for BYD cars and e-Toll top-ups.
Parking Management: Record employee vehicles, register parking members, distribute parking cards, collect supporting documents, and recapitulate subsidized and non-subsidized parking payments.
Intern Accommodation Facilities: Monitor the condition of the mess/boarding house for vocational school interns (SMK Bagimu Negriku), including rent payments, utilities, and boarding house repairs.
4. Event & Guest Management
Company Visits: Sort visit requests, follow up with incoming guests, book and check Townhall facilities, submit Townhall rental payments, and escort the event to ensure it runs smoothly. Coordinate with Production, IT, HR, and BD departments for the event program.
Company Events: Manage routine company events (every 2-3 months). Responsible for event concepts, inter-departmental committee coordination, building permits, budgeting (CA submission and LPJ), vendor selection, up to D-day execution.
Special Events & Team Development: Prepare weekly snack corners/breakfasts, send flower arrangements (Wedding/Condolences) and allowances to employees, as well as record and distribute holiday hampers (Christmas, Eid al-Fitr, Lunar New Year) to clients and BOD colleagues.
5. Other Operational Support
Overtime Production Support: Purchase meals for overtime employees, submit CA for overtime meals, and compile overtime meal expense reports per project.
Goods/Document Delivery: Receive, record, and distribute packages/documents to recipients, as well as handle outbound deliveries according to requests.
OB & Driver Supervision: Supervise and allocate daily work tasks for OBs and Drivers. Calculate Driver overtime, and facilitate the recruitment and onboarding process for new OB & Driver positions.
Job Requirements:
Minimum Diploma (D3) or Bachelor's Degree (S1) in any major.
Minimum 3-5 years of experience in General Affairs, Facility Management, or office operations.
Accustomed to compiling and managing basic financial reports (Petty Cash, Cash Advance, Accountability Reports/LPJ).
Good vendor management, negotiation, and budget planning skills.
Detail-oriented, structured in working, and able to make tactical decisions regarding facility maintenance.
Strong leadership skills to coordinate the field operational team (OB, Driver).
Proficient in using administrative tools (Google Workspace, Ms. Excel/Word).
