General Affair

Job Description

We are looking for a proactive and detail-oriented General Affair Officer to support the company's daily operational and facility management activities. The ideal candidate will ensure a safe, clean, and well-maintained working environment while coordinating office operations and external service providers.

Key Responsibilities

1. Manage daily office operational needs, including office supplies, pantry, cleaning supplies, and office equipment.
2. Supervise and coordinate outsourced service providers, including housekeeping, security, pest control, swimming pool maintenance, gondola services, and parking management.
3. Maintain and update the company's fixed asset inventory and records.
4. Monitor and follow up on building maintenance issues, facility repairs, and preventive maintenance activities.
5. Assist in the procurement process for goods and services by coordinating with vendors and internal stakeholders.
6. Ensure office facilities are well-maintained, functional, safe, and compliant with company standards.
7. Coordinate with vendors and contractors to ensure services are delivered according to agreed service levels.
8. Prepare reports related to office operations, facility maintenance, and asset management.
9. Support administrative tasks and other General Affairs activities as assigned.

Qualifications

1. Bachelor's degree in any field.
2. 1-2 years of experience in General Affairs, Office Administration, or Facility Management.
3. Knowledge of office operations, facility maintenance, and asset management.
4. Experience in coordinating outsourced service providers and vendors.
5. Good communication, coordination, and problem-solving skills.
6. Proficient in Microsoft Office (Excel, Word, and PowerPoint).
7. Able to work independently, prioritize tasks, and manage multiple responsibilities.
8. Detail-oriented, responsible, and service-minded.