GENERAL ADMINISTRATION STAFF

JOB DESCRIPTION

• Creating, checking, managing shipment parts (both domestically and internationally), and closing procurement process as per team requests.
• Collaborating with related divisions to oversee the procurement process, ensuring items are delivered promptly to users.
• Checking and maintaining records of equipment inventory and office supplies, ensuring everything is accounted for promptly.
• Overseeing the flow of cash advances, which includes managing expenses, invoices, and preparing reports for the Finance Department.
• Handling all mediums used for purchasing needs, including e-commerce platforms and internal systems
• Managing administrative tasks requested by the Division Leader, including official, travel arrangements, drafting official letters, and more.
• Building and maintaining strong relationships with relevant divisions.
• Utilizing computerized spreadsheets and databases to organize data and generate reports.
• Keeping administration policies up-to-date and ensuring all team members are informed.
• Taking on any other relevant tasks as requested by the Division Leader,

REQUIREMENTS

• Candidate must possess at least a Diploma Degree in any major preferably Management.
• Fresh graduates are welcome to apply.
• Have an experience working as a secretary is preferred.
• Proficiency in Microsoft Office and Google-based services is essential.
• Good administrative skills, coupled with a positive attitude, effective time management, good communication, and teamwork skills.
• Assertive, helpful, careful, energetic, and have the ability to work in fast paced environment.
• Excellent communication in English both oral & written.
• Flexibility to travel to workshops in Salatiga or Semarang, and test sites across Java and Bali.
• Applicant must be willing to work in Salatiga.