Finance Manager

FINANCE MANAGER

Position Summary

UMAI Group operates a cloud kitchen business focused on Japanese food delivery across Jakarta & Tangerang.

In this role, you will be responsible for:

Reviewing and managing Purchase Orders (PO), Delivery Orders (DO), and Invoices

Following up with suppliers

Recapping sales, COGS, and outlet-level expenses (Profit & Loss / P&L basis)

Providing basic support for Balance Sheet (BS) and cash flow management

The main objective of this position is to reduce the workload of the COO and Finance team, while ensuring that cash flow and financial figures are accurately recorded, well-organized, and fully reconciled.

Key Responsibilities

1) Purchasing & Invoice Management (Back Office Procurement)

Collect and follow up on Delivery Orders (DO) and invoices from suppliers

Perform three-way matching between UMAI’s PO, DO, and invoices

Verify quantities, unit prices, and total amounts

Request invoice revisions from suppliers when discrepancies are found

Assist in preparing supplier payment schedules

Ensure that only complete documentation (PO + DO + Invoice) is eligible for payment

Maintain monthly purchasing data per supplier using spreadsheets

Escalate any irregularities (e.g. extreme price changes, duplicate invoices, or unusual transactions) to the COO/Finance team

2) P&L Management (Per Outlet / Per Brand)

Collect and organize sales data from delivery platforms (Grab, Gojek, Shopee)

Compile and structure cost data for the central kitchen and each outlet, including:

Raw material purchases

Labor costs (basic summaries)

Fixed expenses such as rent, utilities, and delivery supplies

Assist in preparing simple P&L reports per outlet or brand (sales, COGS, gross profit, key expenses)

Review monthly figures and identify:

Outlets or brands with unusually high COGS

Outlets with labor costs disproportionately high compared to sales

Share findings and insights with the COO/Finance team

3) Support for Balance Sheet & Cash Flow

Review daily bank transactions (platform payouts, supplier payments, etc.)

Reconcile bank movements with internal spreadsheets and investigate discrepancies

Assist in preparing monthly reports for:

Accounts Receivable (pending platform payouts)

Accounts Payable (outstanding supplier invoices)

Coordinate with tax consultants or accounting firms to prepare and submit required documentation

Note: Detailed accounting entries and tax filings are handled by dedicated finance staff or external partners. This role focuses on organizing, validating, and delivering clean and reliable financial data.

4) Policy, Format & Process Standardization

Organize and standardize formats for PO, DO, invoices, payment lists, and P&L sheets

Identify recurring errors and convert them into checklists or SOPs

Communicate and socialize proper documentation and reporting procedures to operational teams (kitchen, purchasing, etc.)

Qualifications & Experience

Mandatory Requirements

Minimum 2 years of experience in Finance, Accounting, Tax and Purchasing on Managerial Level for 2 years

Proficient in Excel / Google Sheets, including:

Filtering and sorting

SUM, SUMIF, and other basic formulas

Basic understanding of P&L concepts (sales, COGS, expenses), or a strong willingness to learn

Highly detail-oriented and accurate in handling numbers and documents

Good communication skills and a professional attitude when dealing with suppliers and internal teams

Preferred Qualifications (Nice to Have)

Finance or administrative experience in F&B (restaurant, café, or cloud kitchen)

Experience preparing P&L reports per outlet

Familiarity with accounting software, POS systems, or food delivery platforms

Basic reading and writing skills in English or Japanese

Personal Attributes We’re Looking For

Highly organized, detail-oriented, and focused on accuracy

Enjoys structured, behind-the-scenes work that is critical to operations

Comfortable acting as a bridge between operations and finance

Consistent, disciplined, and reliable in reporting and communication

Aspires to grow into a leadership role in finance or purchasing management within the F&B industry