Deskripsi pekerjaan Finance and Administration Officer Dotlab.asia
Working arrangement: Hybrid & WFO 1x a week
About Dotlab
Dotlab.asia connects business strategy, creativity, communications, and people to create meaningful impact. We work with brands and organisations across campaigns, stakeholder engagement, and transformation.
About the role
Help keep our finances organised and our business moving. You will manage day-to-day finance administration and support financial control across company operations and client projects, working closely with management, project teams, and accounting partners.
Key responsibilities
Finance administration and recordkeeping
- Maintain accurate records of income, expenses, receivables, and payables in the finance system or spreadsheets.
- Organise invoices, receipts, purchase orders, contracts, and payment confirmations.
- Check document completeness and consistency, and handle financial information confidentially.
Client invoicing and collections
- Prepare and submit invoices against agreed fees, contracts, purchase orders, and billing milestones.
- Coordinate billing documents with project teams and track due dates and outstanding balances.
- Follow up professionally on collections and flag overdue accounts or billing issues.
Payments expenses and reimbursements
- Review vendor invoices and payment requests for accuracy, documentation, and approval.
- Prepare schedules and documents for authorised payment processing.
- Track reimbursements, project advances, petty cash, and outstanding receipts or advance settlements.
Reconciliation and monthly reporting
- Reconcile bank transactions and check receivable and payable balances.
- Investigate discrepancies and prepare income, expense, and outstanding balance summaries.
- Support month-end closing and provide timely documentation to accounting and tax partners.
Cash flow budgets and controls
- Maintain a tracker of expected collections and upcoming payments.
- Track project costs against approved budgets and flag overspending or unusual transactions.
- Follow approval requirements and help improve finance trackers and document processes.
Operational administration
- Maintain vendor records and documents needed for client onboarding and procurement.
- Track recurring operational expenses and payment deadlines.
- Provide other finance-related administrative support as needed.
What we are looking for
- Relevant experience in finance, accounting, bookkeeping, or finance administration.
- Practical understanding of invoicing, accounts receivable and payable, expenses, and bank reconciliation.
- Confidence using Excel or Google Sheets, including formulas and organised financial trackers.
- Strong attention to detail, accurate recordkeeping, and reliable deadline management.
- Clear communication in Bahasa Indonesia; working proficiency in English is an advantage.
- Integrity, discretion, and a responsible approach to confidential information.
- Ability to work independently and coordinate with a small, collaborative team.
- Willingness to investigate discrepancies, raise questions, and improve processes.
Additional experience we value
- A diploma or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Experience in an agency, consultancy, or other project-based business.
- Familiarity with accounting software, project budgets, cash flow, or profitability tracking.
- Familiarity with Indonesian tax documents and coordination with accounting or tax consultants.
- Experience with procurement portals, purchase orders, or vendor registration.
What success looks like
- Financial records are accurate, complete, and up to date.
- Invoices are issued on time and collections are followed up consistently.
- Payment requests are properly documented and approved.
- Reconciliations and monthly summaries are completed reliably.
- Management and project teams can see cash flow commitments and budget concerns.
Why join Dotlab
Help build the financial discipline behind meaningful work. Work alongside strategists, creatives, and communication leaders, with support to strengthen your business understanding, problem solving, communication, and professional skills.
