Deskripsi pekerjaan Finance Administration Officer Hepta Solutions
FINANCE ADMINISTRATION OFFICER
Location: Jl. Raya Padonan, Desa Tibubeneng, Kab. Badung
Employment Type: Full-Time
Working Hours: Monday to Friday, 09:00–17:00 WITA
Salary: IDR 5,000,000–6,000,000, depending on qualifications, experience, and demonstrated capabilities.
Include: THR, BPJS Kesehatan, BPJS Ketenagakerjaan
About the role :
This is a Finance Administration role focused on managing invoicing, accounts payable and receivable, tax compliance, and financial record-keeping. You will prepare, issue, and monitor client invoices, review vendor invoices, verify tax calculations, and maintain organized financial records while supporting the Finance and Accounting for the company.
Qualifications :
1. Education & Experience
- Minimum Diploma III (D3), in Accounting, Finance, or related fields.
- Diploma IV (D4) or Bachelor's Degree (S1) is preferably
- Minimum 1 year of relevant experience in finance administration, invoicing, or accounts payable/receivable.
- BNSP competency certification in Accounting Services, Finance Administration, or related fields is an advantage.
2. Financial Administration & Tax Knowledge
- Proficient in preparing, issuing, reviewing, and managing client and vendor invoices.
- Understanding of invoice components, including withholding taxes (PPh), discounts, reimbursements, and payment terms.
- Able to calculate and verify applicable taxes on outgoing and incoming invoices.
- Experienced in monitoring accounts receivable, accounts payable, outstanding invoices, and payment due dates.
- Capable of preparing payment requests, payment summaries, and maintaining accurate financial administration records
- Familiar with bank statement and cash and equivalent.
- Familiar with basic bookkeeping, bank reconciliation, and payment verification.
3. Hard Skills
- Proficient in Microsoft Excel and Google Sheets, including SUMIFS, IF, XLOOKUP/VLOOKUP, and basic data reconciliation.
- Skilled in Microsoft Word, PDF processing, and digital document management.
- Familiar with Accounting ERP systems, preferably Odoo.
- Familiar with AI tools such as ChatGPT, including effective prompt writing and output verification.
- Able to organize financial information accurately and efficiently using digital tools.
4. Soft Skills
- Good English communication skills, both written and spoken, for professional communication with international clients.
- Strong attention to detail, analytical thinking, and problem-solving abilities.
- Excellent organizational, multitasking, and time management skills.
- Proactive, responsive, responsible, and able to meet deadlines.
- Strong interpersonal communication and coordination skills.
- High integrity, accuracy, and confidentiality in handling financial information.
- Willing to learn, adapt to new systems, and continuously improve.
Key Responsibilities :
- Prepare, issue, and monitor client invoices according to agreed services and payment terms.
- Review vendor invoices and verify payment amounts, tax calculations, and supporting documents.
- Calculate and verify applicable PPN and PPh on client and vendor transactions.
- Monitor outstanding payments and coordinate payment reminders with clients.
- Coordinate vendor payments and maintain payment schedules.
- Maintain organized records of contracts, quotations, invoices, payment receipts, and supporting documents.
- Coordinate with internal departments to ensure service documentation, billing, and payment requirements are complete.
- Record and reconcile incoming and outgoing payments.
- Prepare periodic finance administration reports, including invoice status, receivables, payables, and vendor payment tracking.
- Support the Finance and Accounting teams with administrative and financial documentation.
- Utilize ERP systems and AI-assisted tools to improve accuracy and operational efficiency.
