Deskripsi pekerjaan Executive Secretary Val The Consultant Bali
PROFESSIONAL JOB DESCRIPTION
Executive Secretary
📍 Placement:
Canggu, Bali
Position Overview:
Support the directors and company in operational, administrative, coordination, and communication matters to ensure all business activities run in a structured, efficient, and professional manner.
Key Responsibilities:
1. Manage directors’ schedules, meetings, appointments, and daily agendas
2. Coordinate internal communication between departments and external partners/clients
3. Prepare reports, recaps, memos, meeting minutes, and company administrative documents
4. Monitor project progress and follow up on tasks with related teams
5. Organize and maintain confidential company documents professionally
6. Assist with business travel arrangements, bookings, and itineraries for directors
7. Act as a communication liaison between directors, clients, vendors, and internal teams
8. Ensure work timelines and targets are achieved effectively
9. Provide personal assistance support related to directors’ professional activities
10. Maintain professionalism, confidentiality, and uphold the company’s image
Qualifications:
* Maximum age of 35 years old
* Male or female with a professional appearance
* Fluent in spoken and written English is mandatory
* Excellent communication skills with a professional attitude
* Detail-oriented, fast learner, and able to multitask
* Able to work under pressure and meet deadlines
* Proficient in Google Workspace / Microsoft Office
* Strong administrative and coordination skills
* Disciplined, loyal, and highly trustworthy
* Previous experience as a secretary, personal assistant, or admin executive is a plus
Added Value:
* Experience handling expatriates or international clients
* Understanding of hospitality or luxury service industries
* Strong professionalism and problem-solving skills
Desired Characteristics:
* High initiative
* Responsive and proactive
* Communicative
* Well-organized
* Mature & trustworthy
* Service-oriented
Working System:
* Full Time
* Mobile & flexible based on directors’ and company needs
