EXECUTIVE ASSISTANT

We are seeking a confident, self-starter Executive Assistant who is highly organized, proactive, and thrives in a fast-paced, multi-tasking environment. You'll be providing critical administrative support to one of our senior executives, managing complex tasks with precision and ensuring that competing demands are prioritized and executed efficiently. We're looking for someone who is quick-thinking, enjoys multi-tasking, and can act as the executive's main point of contact.

General Responsibilities:

• Manage the executive's calendar, scheduling appointments and travel with accuracy and thoroughness to maximize productivity.
• Act as a resourceful gatekeeper, using your persuasive and friendly communication skills to create win-win situations for direct access to the executive's time.
• Handle tasks independently with a sense of urgency, self-discipline, and attention to detail, ensuring projects are delivered on time.
• Thrive in a fast-paced environment, juggling multiple priorities while maintaining a high level of careful execution and precision.
• Prepare corporate documents and correspondence, demonstrating discretion and confidentiality.
• Organize and execute special projects, keeping dutiful focus on deadlines and quality.
• Provide detailed travel itineraries and manage financial matters with accuracy and discipline.
• Build and maintain cross-departmental relationships to support leadership success.

Qualifications:

• Must be able to speak and write in Chinese and English.
• Independent and confident with the ability to handle responsibilities autonomously.
• Proven experience as an Executive Assistant or in administrative support.
• Bachelor's degree in Business Administration or a related field (preferred).
• Excellent time management and adaptability skills.
• Accurate and precise verbal and written communication skills.
• Strong organizational skills to manage multiple tasks.
• Self-disciplined and able to maintain strict confidentiality with personal and business information.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Preferred Skills:

• Experience managing executive schedules in a corporate environment.
• Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).
• Optimistic and friendly demeanor when managing stakeholder communications.