Executive Assistant

Responsibilities

1. Provide high-level administrative support, including managing the Director's daily schedule, travel arrangements, and correspondence.
2. Prepare and organize meeting materials, training materials, and business proposals as required by the Director.
3. Assist in the development of training modules, supporting documents, and related materials.
4. Take minutes of meetings and ensure timely follow-up on action items, particularly for regular weekly meetings.
5. Conduct research and compile data to support presentations, training sessions, and business proposals.
6. Document and properly archive the Director's activities, meetings, and project developments.
7. Coordinate logistics for meetings and training sessions, including scheduling, venue arrangements, and participant management.
8. Support the execution of special projects and strategic initiatives assigned by the Director.
9. Maintain strict confidentiality and professionally represent the Director in internal and external communications.

Requirements

1. Bachelor's degree in Business Administration, Management, Communications, English Literature or a related field.
2. Minimum 3 years of proven experience as an Executive Assistant, Administrative Assistant, or in a similar role (experience in consulting, training, or professional services environment is a plus).
3. Strong organizational skills, high attention to detail, with the ability to multitask and manage time effectively.
4. Excellent written and verbal communication skills in both English and Bahasa Indonesia
5. Proficient with office productivity tools such as Microsoft Office Suite, Google Workspace, and Zoom.
6. Ability to work independently, maintain confidentiality, and exercise sound judgement under pressure.
7. High degree of professionalism, flexibility, and adaptability to shifting priorities.
8. Comfortable working in fast-paced environments with tight deadlines.
9. Proactive mindset, positive attitude, strong interpersonal skills, and client-service orientation