Executive Assistant

-PT FANNES KARYA SEJAHTERA is a company engaged in the manufacturing and development of electronic products, specializing in the LED lighting industry. The company was initially established as an electronic product assembly division, focusing on Wellcomm products such as earphones, chargers, and data cables. In 2011, the company officially launched the HILED brand, which is known for its premium-quality products at competitive prices. We are looking for competent, dynamic, and motivated individuals to join our team in North Serpong, South Tangerang, Banten, and contribute to supporting the company's efficient and professional operations.

Responsibilities :

- Prepare meeting agendas, take meeting minutes, and document important decisions.

- Convert discussions and instructions into clear action items, responsible persons, and deadlines.

- Maintain and regularly update the Director’s task and project trackers.

- Follow up with employees, suppliers, and other stakeholders regarding outstanding tasks.

- Prepare daily or weekly progress summaries for the Director.

- Organize documents, proposals, contracts, reports, and company information.

- Draft emails, internal announcements, letters, presentations, and simple reports.

- Collect information and prepare supporting materials before meetings.

- Assist in coordinating small projects across different departments.

- Identify delayed or blocked tasks and report them before they become urgent.

- Handle business and company information with professionalism and confidentiality.

- Perform other reasonable executive-support assignments when required.

Qualifications

- Fresh graduates are welcome to apply.

- Strong organizational skills and attention to detail.

- Good written and verbal communication skills in Bahasa Indonesia.

- Functional English proficiency, especially for emails and business documents.

- Comfortable using Microsoft Office or Google Workspace, particularly Word, Excel/Sheets, PowerPoint/Slides, Calendar, and cloud storage.-

- Able to manage several assignments and deadlines simultaneously.

- Willing to ask questions when instructions or expectations are unclear.

- Able to communicate politely but persistently when following up with others.

- Responsible, trustworthy, discreet, and consistent.

- Willing to receive feedback and learn new systems.

- Interested in developing a long-term career in executive support, project coordination, or business operations.

Placement : Alam Sutera, South Tangerang