Deskripsi pekerjaan Executive Assistant / Coordinator — Delegation Support (Jakarta) HUANG HE CONSULTANCY PTE. LTD.
Executive Assistant / Coordinator — Delegation Support (Jakarta)
Huang He Consultancy is delivering a high-level Dubai Customs delegation's learning journey to Jakarta/Cikarang, Indonesia (19–20 October 2026, part of a wider Indonesia + Thailand programme). This role is Huang He's on-the-ground point of contact in Jakarta — part executive assistant, part delegation host — handling hospitality, vendor coordination, and administrative support before and during the visit.
Engagement structure
Remote (now – 18 October 2026): Preparation and coordination — venue scouting, hotel/VIP check-in coordination, transport and airport-reception arrangements, gifts, and printed materials.
On-site (19 – 21 October 2026, 3 days): Physically present in Jakarta — real-time delegation support through the programme and assisting the delegation's departure to Bangkok on the 21st.
Responsibilities
Scout and confirm halal-certified or Muslim-friendly dining venues (private rooms) for hosted meals on 19–20 October
Assist with hotel booking coordination and VIP check-in arrangements in Jakarta
Coordinate dedicated ground transport (3 vehicles with drivers) for airport transfers and all site visits, incl. the Cikarang transfer (~1.5–2 hrs each way)
Support VIP airport-reception arrangements at Soekarno-Hatta International Airport (name list, passport/flight details submission, vehicle plate numbers)
Support VIP airport-departure arrangements at Soekarno-Hatta International Airport on 21 October, ahead of the delegation's transfer to Bangkok
Assist with preparing token gifts for host organisations
Local point of contact for printed-materials logistics (briefing dossier, delegate handbook)
On the ground 19–21 October: real-time issue resolution, run-sheet support, and liaison with venues/drivers/interpreter
Report progress and flag issues to us throughout the retainer period
Requirements
Based near Central or South Jakarta, within easy reach of the delegation's hotel — you'll join the convoy each morning from the hotel lobby for all meetings and site visits, including Cikarang; no separate travel arrangement needed
Fluent in Bahasa Indonesia and working proficiency in English
Background in events, hospitality/MICE, guest or VIP services, or executive assistance preferred — not a freight, warehouse, or supply-chain logistics background
Comfortable working with government-adjacent protocol and VIP arrangements
Reliable, discreet, responsive — this is a confidential, senior-delegation engagement
Compensation
SGD 250/month retainer for the engagement period (confirmed)
No hotel accommodation or daily allowance — this role is based locally near the hotel, with no overnight travel required
NDA to be signed before onboarding
