Deskripsi pekerjaan Corporate Secretary SOP Hub
About the Role
We are looking for a Corporate Secretary who will be responsible for managing corporate governance, documentation, compliance, and coordination between management, shareholders, and external parties.
This role requires someone who is organized, detail-oriented, proactive, discreet, and comfortable coordinating with management, notaries, legal advisors, auditors, banks, and government institutions.
Key Responsibilities
- Corporate Governance
- Prepare and maintain corporate resolutions, meeting agendas, and minutes of meetings.
- Coordinate Board of Directors, Commissioners, and Shareholders meetings.
- Follow up and monitor implementation of management and shareholder decisions.
- Maintain proper corporate governance documentation.
- Legal & Corporate Compliance
- Monitor corporate legal and regulatory requirements.
- Coordinate with notaries, lawyers, government institutions, and other external parties.
- Maintain and update corporate documents, including company deeds, AHU records, NIB, licenses, and shareholder information.
- Assist with changes to company structure, directors, shareholders, Articles of Association, and other corporate matters.
- Corporate Documentation
- Maintain an organized and up-to-date corporate document repository.
- Ensure important corporate documents are properly recorded, filed, and accessible.
- Prepare official corporate letters, correspondence, and supporting documents.
- Management & Shareholder Support
- Act as a coordination point between management, shareholders, and external stakeholders.
- Prepare information and documents required by management and shareholders.
- Maintain confidentiality of sensitive corporate and business information.
- External Coordination
- Coordinate with notaries, legal counsel, auditors, banks, government institutions, clients, and other relevant parties.
- Follow up on corporate and administrative matters until completion.
Requirements
- Bachelor’s degree in Law, Business Administration, Management, Accounting, or a related field.
- Fresh Graduate are welcome
- Have a relevant experience in Corporate Secretary, Legal Corporate, Compliance, Corporate Administration, or similar roles will be a plus.
- Good understanding of Indonesian corporate administration and regulatory requirements.
- Experience dealing with notaries, AHU, OSS, NIB, licenses, and corporate documents is an advantage.
- Strong organizational and documentation skills.
- Excellent communication and coordination skills.
- Able to work independently and proactively follow up on pending matters.
- High level of integrity and confidentiality.
- Good written and spoken Bahasa Indonesia and English.
- Proficient in Microsoft Office/Google Workspace.
What We Are Looking For:
We are looking for someone who doesn’t simply keep documents, but actively controls and monitors corporate matters.
You should be able to identify:
- What approval is required?
- What document is missing?
- What deadline is approaching?
- Who needs to take action?
- What needs to be followed up?
- What corporate risk needs to be escalated to management?
What We're Expect From You
- Corporate documents are complete and properly maintained.
- No missed regulatory or corporate deadlines.
- Timely preparation of meetings, resolutions, and minutes.
- Timely follow-up of corporate actions.
- Accurate and up-to-date company records.
- Effective coordination with notaries, legal advisors, regulators, and management.
- Confidentiality and integrity of corporate information are maintained.
We look forward to meeting candidates who are proactive, organized, accountable, and ready to take ownership of corporate matters.
