Bookkeeper / Accountant

Role Overview

The Bookkeeper is responsible for all financial recording, reporting, payroll processing, and payment management, ensuring accuracy and compliance.

Key Responsibilities

1. Invoice & Financial Recording

• Process and verify all supplier invoices
• Ensure pricing matches supplier agreements
• Record all transactions in Xero
• Check laundry invoices against housekeeping reports

2. Accounts Payable & Payments

• Prepare and process payments (15th & end of month)
• Verify supplier banking details
• Send payment confirmations
• Upload and process payments via OCBC Velocity

3. Payroll Processing

• Process attendance data from fingerprint system
• Verify schedules and working days

Calculate:

• Salaries, overtime, and allowances
• Deductions (BPJS, loans, unpaid leave, etc "
• Prepare payroll summaries and reports

4. BPJS Financial Management

• Ensure salary data is updated in BPJS systems
• Process monthly BPJS payments and reporting

5. Financial Reporting

Prepare:

• Monthly financial statements
• Cash flow reports
• Management reports
• Ensure all data is accurate and up to date

6. Inventory Costing & COGS

• Update ingredient pricing averages
• Process monthly cost reports (Food & Beverage)
• Record revenue, discounts, and cost data

7. Petty Cash Management

• Monitor petty cash transactions
• Ensure all expenses are supported with invoices
• Reconcile balances regularly

8. Reconciliation

• Perform bank and account reconciliations
• Ensure all entries in Xero are accurate and complete

9. Utilities & Monthly Payments

Process payments for:

• Electricity
• Water (PDAM)
• BPJS
• Ensure timely payments to avoid penalties

Ideal Candidate

• Strong accounting and bookkeeping experience
• Proficient in Xero or similar accounting systems
• High attention to detail and accuracy
• Experience in payroll processing preferred