Deskripsi pekerjaan Admin Project BK Studio
PROJECT ADMIN
Placement: Tangerang / Surabaya
About BK STUDIO
BK STUDIO is an architectural and interior design consultancy dedicated to creating thoughtful, distinctive and inspiring spaces that balance aesthetics, functionality and harmony.
Our team of creative and intuitive professionals is committed to delivering innovative and sustainable design solutions tailored to each client's needs. With experience across residential, commercial and various other project types, we strive to create meaningful designs that enhance the way people live, work and experience their surroundings.
Job Description
BK STUDIO is seeking an organized, detail-oriented and proactive Project Admin to support our project management and operational activities.
The ideal candidate has strong administrative and coordination skills, excellent attention to detail and the ability to manage project documentation, schedules and administrative processes efficiently. This role involves providing comprehensive administrative support throughout the project lifecycle, coordinating with internal teams and external parties, monitoring project progress and assisting with project-related financial administration.
We are looking for someone who can manage multiple administrative tasks, communicate effectively with various stakeholders and ensure that project documentation, coordination and administrative processes are handled accurately, systematically and in accordance with project requirements and timelines.
Key Responsibilities
- Prepare, organize and maintain project documentation, records, reports and administrative files to ensure proper documentation and accessibility.
- Assist Project Managers in coordinating project schedules, meetings, deadlines and follow-up activities.
- Coordinate and communicate with internal teams, clients, vendors, contractors and consultants regarding project requirements and administrative matters.
- Monitor and track project progress, schedules, deliverables and administrative requirements to support timely project execution.
- Handle project correspondence, meeting minutes, filing, document distribution and other administrative communications.
- Assist in preparing project proposals, contracts, work orders, purchase orders, invoices and other project-related documents.
- Support project financial administration, including monitoring project expenses, payment requests, invoices, reimbursements and budget records.
- Maintain and update project trackers, databases and administrative records to ensure accurate and up-to-date information.
- Follow up on outstanding documents, approvals, payments and other administrative matters with relevant parties.
- Assist in coordinating procurement and purchasing requirements for project-related materials, equipment and services.
- Ensure proper documentation and filing of project transactions, supporting documents and project handover records.
- Provide general administrative and operational support to ensure smooth project execution and coordination.
Qualifications & Requirements
- Minimum Diploma or Bachelor's degree in Architecture, Interior Design, Civil Engineering, Business Administration or other related fields.
- Minimum 2-3 years of professional experience in project administration, preferably in the construction, architecture, interior design or consulting industry.
- Basic understanding of project workflows, construction processes and project documentation.
- Ability to read and understand technical drawings, including shop drawings and working drawings, is an advantage.
- Familiarity with project management tools, administrative systems and document management platforms.
- Good understanding of administrative procedures, document control and basic financial administration.
- Strong organizational, coordination, multitasking and time management skills.
- Excellent attention to detail with the ability to maintain accurate records and documentation.
- Good communication, interpersonal and coordination skills when dealing with internal teams and external parties.
- Ability to work independently, manage multiple priorities and meet deadlines under pressure.
- Proactive, responsible, adaptable and capable of identifying and following up on administrative issues.
- Team-oriented, systematic and willing to learn and grow professionally.
