Admin Finance

WE’RE HIRING — Finance Admin (Purchasing & Inventory)

We are looking for a highly organized and detail-oriented Finance Admin (Purchasing & Inventory) to manage our end-to-end procurement and inventory control for RO3ST. The ideal candidate will have a strong background in sourcing, vendor negotiation, stock management, and finance administration to ensure smooth daily operations and accurate cost tracking.

Key Responsibilities

1. Purchasing & Sourcing:

• Source, evaluate, and negotiate with vendors for raw materials, packaging, equipment, uniforms, and office supplies.
• Issue Purchase Orders (POs) and request quotations to secure the best pricing and terms.
• Follow up on deliveries to ensure items arrive on time and match specifications.

2. Inventory & Stock Management:

• Control stock levels, organize warehouse inventory, and conduct regular stock audits (stock opname).
• Monitor stock movements and minimize variance or waste.

3. Vendor & Administration Management:

• Maintain strong supplier relationships and negotiate optimal commercial terms.
• Perform strict invoice checking against POS and receiving receipts.
• Manage administrative records, vendor files, and Indonesian tax documentation.

4. Reporting & Analysis:

• Conduct cost analysis to optimize procurement expenses.
• Prepare and present weekly and monthly purchasing and inventory reports.

Requirements:

1. Education: Minimum Diploma (D3) or Bachelor’s Degree (S1) in Business Administration, Management, Accounting, Industrial Engineering, Supply Chain Management, or Hospitality Management.
2. Experience: 0–2 years of experience in purchasing, inventory, or finance administration.
3. Industry Background: Experience in F&B, Cafés, Restaurants, Hotels, Retail, Warehousing, or Import/Export is highly preferred.
4. Proficient in Microsoft Excel or Google Sheets with high data entry accuracy.
5. Strong knowledge of basic accounting, inventory management software, and Indonesian tax documentation.
6. Experience with ERP systems, purchasing analytics, or import procedures is a strong plus.
7. Knowledge of the coffee industry is an advantage.
8. Extremely organized, honest, trustworthy, and highly detail-oriented.
9. Strong negotiation, communication, and problem-solving skills under pressure.
10. Strict adherence to systems, SOPs, and internal workflows.
11. Ability to speak English is a plus.
12. Willing to be placed in Gading Serpong, Tangerang.
13. Available to join immediately (urgent hiring).