Admin and Agent Coordinator Officer

SAWANA GROUP is a real estate development company based in Bali, focused on high-quality villa developments such as Luma Villas Uluwatu. We combine strong design, professional construction management, and financial discipline to deliver secure and attractive investment opportunities.

We are looking for a highly organized and proactive Admin & Agent Coordination Officer to support the day-to-day coordination and administrative operations related to our agent network.

Key Responsibilities

• Manage daily communication with property agents and ensure timely follow-up on inquiries and requests.
• Distribute updated project materials, pricing, and relevant information to agents.
• Maintain well-organized records of agent communications, leads, and ongoing deals.
• Coordinate between agents and internal teams.
• Assist in preparing and managing documentation related to contracts and client processes.
• Track progress of ongoing transactions, including booking, payments, and handover timelines.
• Support administrative processes to ensure all workflows remain structured, accurate, and up to date.

Qualifications

• Strong English communication skills (written and spoken).
• Proven experience in administrative roles within real estate, villa management, hospitality, or luxury property sectors. (point plus)
• Good understanding of villa-related administrative processes, including: contract coordination, client communication, and documentation flow. (point plus)
• Highly organized, detail-oriented, and proactive.
• Strong interpersonal and coordination skills.
• Able to work independently and manage multiple tasks efficiently.
• Based in Bali or willing to relocate.