Job description for Admin & Accounts Assistant at Modern Asia Environmental Holdings Pte Ltd
Procurement & Accounts Responsibilities:
• Oversee the entire Purchase Requisition (PR) to Purchase Order (PO) process.
• Prepare and process PO based on approved requirements.
• Issue PO to suppliers and vendors in a timely and accurate manner.
• Maintain and update the PO Listing file on weekly and monthly basis.
• Ensure accuracy in matching invoices with orders.
• Maintain updated records of purchased products, delivery information and invoices.
• Monitor the status of unprocessed POs and resolve any outstanding issues promptly
• Monitor the PO status has been completed and follow-up on non-activities PO.
• Maintain and organize procurement and administrative documents for easy access and retrieval.
• Assist in the preparation of reports related to procurement activities E.g. PO Log
• Maintain and updates vendor list and profile.
• Conduct monthly stock take.
• Ensure compliance with company policies and procurement regulations.
• Provide support in month-end & year-end closing
HR Responsibilities:
• Ensure employees’ attendance is correctly input into Times Software.
• Disseminate approved timesheet to all employees for acknowledgement.
• Update employees’ nonpaid leave into HR database.
• Collate daily submissions of statutory leave forms and update into HR database.
• Create monthly organisation Master Schedule.
• Create annual management Program Schedule.
• Create annual MAEH Calendar.
Admin Responsibilities:
• Maintain uniform inventory.
• Order and replenish of pantry and office supplies.
• Maintain proper filing system for both Procurement & HR.
• Lead and assist company’s monthly birthday celebration.
• Lead and assist company’s festive celebration.
• Lead and assist yearly housekeeping with inter departments.
• Provide support to HR Department as and when necessary, e.g (guest visiting, onboarding).
• Collaborate with other departments to ensure smooth workflow and communication.
