Job Responsibilities

Project & Stakeholder Coordination

Coordinate across project teams and internal stakeholders to consolidate project updates, recommendations, and supporting information.

Act as a focal point to align inputs from multiple functions, ensuring consistency and clarity in project reporting.

Facilitate information flow between teams to support decision‑making and execution.

Governance & Management Support

Support the preparation and coordination of materials for management, committee, and board forums (e.g. PAC (Projects Advisory Committee – GENS Directors), senior management meetings).

Consolidate inputs into structured presentation decks, briefing papers, and reports.

Track decisions, comments, and directives, and coordinate follow‑up actions with relevant owners.

Meetings & Action Tracking

Coordinate meeting agendas, pre‑reads, and post‑meeting documentation where required.

Maintain oversight of action items and follow‑ups arising from meetings, ensuring timely responses and closure.

Liaise with stakeholders to clarify data requests, revisions, and outstanding items.

Documentation & Reporting

Manage compilation, version control, and circulation of project‑related decks and documentation.

Ensure accuracy, consistency, and timeliness of information shared with senior stakeholders.

Support continuous improvement in structure and quality of project documentation.

Job Requirements

Diploma or Degree with relevant experience in project administration, coordination, or management support.

Experience working in a multi‑stakeholder or matrix environment

Exposure to management or governance reporting is preferred

Strong coordination and stakeholder management skills

High attention to detail and information accuracy

Strong organizational and follow‑through capability

Clear written and verbal communication

Ability to manage multiple priorities and deadlines