This is a 11-month contract for an Senior Executive, Admin position in the School of Business & Accountancy.

[What the role is]

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

1. Managing Administration of Continuous Education & Training (CET) Full Qualification(FQ) Programmes & Short Courses (SC)

Manage FQ and SC planning and scheduling, and coordination of trainers and venues

Manage trainers’ access to various systems and platforms (e.g. POLITEmall, STEP etc.)

Manage the collation of FQ and SC learning materials, documents, reports and records (e.g. Module Description, Teaching Plan, Module Review Report etc.)

Track and tabulate training hours for completed CET SC

Handle administrative enquiries from adult learners, trainers, and enterprise clients in a professional and timely manner

2. Managing & Supporting Operations

Support trainers on the necessary system and operation set up (e.g. Detailed Teaching Plan, assessment component etc.) prior to commencement of FQ

Support trainers in attendance tracking for FQ and SC in STEP

Assist with assessment or evaluation administration, where applicable

Collect feedback and support post-course documentation and follow-up

Support entry and tabulation of data (e.g. marks, GPA) for reporting purposes

For FQ involving on-job-training (OJT), coordinate placement of adult learners to companies

3. Events & Engagement Support

Manage and support CET-related events such as outreach, course briefings, workshops, seminars, and enterprise engagements

Manage scheduling, communications, and post-event administration and documentation

4. Other Duties

Liaise with internal stakeholders (e.g. tutors, finance, CET Academy etc.) to support CET operations

Coordinate and communicate with external trainers, partners, and vendors

Tracking of project and scheduling

Undertake other administrative duties and projects as assigned to support CET and school operations

[What we are looking for]

Relevant administrative experience, preferably in a CET, education, or public sector environment

Strong organisational skills with attention to detail and ability to manage multiple tasks

Good communication and interpersonal skills for working with adult learners, trainers, and enterprise stakeholders

Proficiency in office productivity tools and administrative systems

Ability to work independently and collaboratively in a fast-paced operational environment