Position: Admin Sales Coordinator

Hy-Ray Private Limited is a leading distributor of household and outdoor lifestyle products in Singapore and Southeast Asia, offering over 3000 products from renowned brands with strong logistics and customer service since 1980.

Job Summary

Join Hy-Ray Pte Ltd as an Admin Sales Coordinator to support sales operations, manage orders and inventory, coordinate logistics, and provide excellent customer service in a dynamic team environment.

Responsibilities

Coordinate sales activities to support the sales team in achieving operational goals

Prepare and manage purchase orders, invoices, and quotations accurately to ensure smooth sales processing

Liaise with logistics teams to ensure timely delivery of customer orders

Respond promptly to tele-sales and email enquiries to maintain customer satisfaction

Assist walk-in customers by addressing their needs and providing product information

Update stock records and communicate sales matters with management for informed decision-making

Deliver customer service to both existing and new customers to foster positive relationships

Perform inventory control to maintain accurate stock levels and minimize discrepancies

Support eCommerce fulfilment logistics to ensure efficient order processing

Prepare monthly sales reports to track performance and support business analysis

Execute other general administrative duties as assigned to support daily operations

Required competencies and certifications

Proficient in Microsoft Word and Excel to prepare documents and reports

Ability to communicate effectively in English and Mandarin to interact with customers and team members. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Responsible and meticulous work approach to ensure accuracy and reliability

Ability to multitask and meet deadlines to handle various tasks efficiently

Ability to work independently and collaboratively within a team environment

Preferred competencies and qualifications

Minimum ‘N’ Level qualification with at least 2 years of relevant experience

Other Information

Location: Central (Bishan), 5 minutes walk from Marymount MRT

Contact: Send detailed resumes with experience, qualifications, current and expected salaries to shi••••@hyray.com.sg

Website: www.hyray.com.sg