Job Description

We are seeking a highly organized, proactive and detail-oriented Legal Secretary to join our Singapore office.

The ideal candidate will have at least 2 years of relevant experienceas a legal secretary. This person will be responsible for ensuring the efficient and smooth operation of our legal team.

Responsibilities

·      Provide full spectrum secretarial andadministrative support to lawyers and partners, managing emails, calendars, meeting arrangements, and travel coordination.

·      Prepare, format, and proof read legal documents (e.g. Letters of Engagement, agreements, and correspondence), ensuring accuracy and consistency with firm standards.

·      Assist with client onboarding processes, including KYC and due diligence checks, ensuring proper documentation and record-keeping in line with regulatory requirements.

·      Maintain and organise both physical and electronic filing systems, ensuring all documents are properly indexed and easily retrievable.

·      Liaise professionally with clients and external parties, including scheduling meetings, coordinating communications and relayingmessages in a timely manner.

·      Facilitate effective communication between internal teams and external stakeholders.

·      Support billing processes, including time recording, preparation of invoices, and tracking of expenses and receipts.

·      Handle confidential and sensitive informationwith discretion at all times.

·      Provide general administrative support and undertake ad-hoc duties as assigned.

Requirements

·      Diploma or equivalent qualification (Bachelor'sdegree or paralegal certification will be an advantage).

·      At least 2 years of experience in a legal secretarial or administrative role, preferably within a law firm.

·      Proficient in Microsoft Office applications (Word,Excel, PowerPoint, and Outlook) and familiar with legal document management systems.

·      Basic understanding of legal terminology and document formatting.

·      High level of attention to detail and accuracy.

·      Strong organizational skills with the ability to multitask and prioritise effectively in a fast-paced environment.

·      Strong interpersonal and communication skills, with the ability to interact professionally with clients and colleagues.

·      Good command of written and spoken English.Proficiency in Mandarin would be an advantage to liaise with Chinese-speaking clients and the headquarter.