This is a 2-year contract position as an Executive / Senior Executive in the School of Design & Environment.

[What the role is]

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

Provide admin support to School.

Assist academic staff in the various admission exercises.

Assist in CET and short course administrative work.

Assist in FIN roles such as GeBIZ catalogue purchases, issuance of POs, Goods Receipt and others.

Assist in dissemination of information/emails from other departments to relevant School staff.

General office administration (e.g., ordering water/supplies, managing pigeonholes, preparing new colleague workstations, keeping track of photocopy machine usage, and filing teaching observation records).

Administer the hiring form process and teaching claims for Associate Lecturers/Associate Trainers/Lecturers.

Support the online needs of learners in ensuring their accessibility to learning management system and other digital platforms.

Provide administration support such as minutes taking, scheduling of meetings, counter duty, etc.

Front-Line Administration: Office counter duties, managing the call management system (DE Hotline).

Support other administrative needs of the School as and when assigned.

[What we are looking for]

Self-initiated and able to operate independently with minimal instructions.

Pro-active, can respond quickly and work resourcefully with other stakeholders.

Careful and detail-oriented.

Able to communicate well with staff, students, course participants and associate lecturers/trainers.

Good verbal and written skills.

Proficient in using MS Teams, MS Excel, MS PowerPoint and preferably Power Automate.