About the role

We are seeking a highly organised and efficient Executive Admin to join our team at Beauty 100 Wellness Group in our Raffles Place office. This full-time role will be responsible for providing comprehensive administrative support to our senior leadership team, ensuring the smooth running of our office and branch operations.

What you'll be doing

Managing calendars, appointments, meetings, reminders, and travel arrangements for senior management

Acting as a key coordination point between management, staff, vendors, landlords, contractors, and external partners

Following up on tasks, deadlines, reports, and operational matters to ensure proper execution

Assisting in business expansion matters, project coordination, and outlet-related administration

Preparing reports, presentations, meeting notes, SOPs, letters, and internal communications

Supporting HR and administrative matters including interview coordination, onboarding documentation, staff records, and scheduling

Managing and organising digital files, databases, claims, invoices, records, and operational systems

Assisting with procurement, logistics coordination, and ad-hoc operational matters

Coordinating company events, trainings, meetings, and overseas trips where required

Handling confidential and sensitive information with professionalism and discretion

Providing personal assistant support for selected business and administrative matters when required

What we're looking for

Minimum 3 years of experience in an Executive Assistant, Personal Assistant, Operations Coordinator, or similar role

Highly organised with strong multitasking and follow-up skills

Able to work independently, prioritise effectively, and adapt quickly in a fast-paced environment

Strong communication and writing skills in English (Chinese speaking is a bonus due to communication needs)

Good problem-solving ability and attention to detail

Proficient in Microsoft Office, Google Workspace, spreadsheets, and digital systems

Comfortable handling both strategic coordination work and hands-on execution

Mature, responsible, trustworthy, and able to maintain confidentiality

Positive working attitude with initiative and willingness to learn

Candidates with experience supporting business owners, founders, or senior management teams will have an advantage

What we offer

At Beauty 100 Wellness Group, we pride ourselves on our supportive and collaborative work environment. You'll have the opportunity to work closely with our leadership team and contribute to the growth and success of our business. We offer a competitive salary, comprehensive benefits package, and ongoing training and development opportunities to help you reach your full potential.

About us

Beauty 100 Wellness Group is an established beauty and wellness company in Singapore with multiple branches and over 20 years of industry experience.

We believe in long-term trust, genuine care, and helping clients improve their confidence and well-being through holistic wellness solutions. As we continue to expand and strengthen our operations, we are looking for capable and committed individuals to grow together with us.

If you are someone who thrives in an environment where no two days are the same, enjoys solving problems, and takes pride in supporting a growing business behind the scenes, we welcome your application.

Apply now for this exciting opportunity to be part of our dynamic team!