Job Description 

We are looking for a responsible and detail-oriented Billing Officer to support daily billing, invoicing and accounts administration duties. This role is suitable for someone who is organised, customer-oriented, able to follow up closely, and comfortable working in an SME environment. 

Responsibilities 

Prepare and issue customer invoices accurately and on time.  

Perform billing data entry and maintain invoice records.  

Check supporting documents such as PO, SO, quotation, service report and delivery record before billing.  

Maintain customer billing records, payment records and Accounts Receivable records.  

Assist in preparing and sending customer Statements of Account.  

Follow up on outstanding payments and update payment status.  

Assist with vendor invoices, vendor PO and Accounts Payable documentation.  

Support bank reconciliation and payment record checking.  

Follow up on billing discrepancies, missing documents or incorrect billing details.  

Liaise with customers, vendors, Sales, Operations and Accounts team.  

Maintain proper filing of invoices, receipts, vendor invoices and supporting documents.  

Assist with month-end billing closing and other ad-hoc accounts/admin duties.  

Requirements 

Minimum LCCI / Nitec / Higher Nitec / Diploma in Accounting, Finance, Business Administration or related discipline.  

Minimum 1–2 years of relevant experience in billing, invoicing, AR/AP or accounts administration.  

Basic accounting knowledge is required.  

Experience with customer SOA, payment records, vendor invoices and PO documentation will be an advantage.  

Knowledge of AutoCount Accounting System or other accounting / ERP software will be an added advantage.  

Proficient in Microsoft Office, especially Excel.  

Meticulous, organised and accurate in data entry.  

Good communication and follow-up skills.  

Able to work independently and meet deadlines.  

Bilingual in English and Mandarin to liaise with English and Mandarin-speaking stakeholders.