Company Overview

We are a well-established international company with over 22 years of global presence and more than a decade of operations in Jakarta, specializing in high-end building materials and home living products.

As our business continues to expand, we are looking for a highly capable Assistant Manager (Mandarin Speaker) to act as the Director’s right hand in supporting daily business operations, coordination, and strategic execution across departments.

This is not a conventional administrative assistant role. The position requires strong business awareness, operational coordination, problem-solving ability, and the capability to handle multi-department responsibilities in a fast-paced working environment.

Key Responsibilities

Business & Director Support

Assist Director in daily business operations and management coordination

Act as communication bridge between Director and internal/external parties

Accompany Director for meetings, business trips, and external coordination when required

Prepare reports, presentations, meeting summaries, and operational documentation

Follow up and ensure execution of tasks assigned by Director across departments

Handle confidential business information professionally

Cross-Department Coordination

Coordinate and monitor workflow between departments including Sales, Warehouse, Purchasing, Finance, HRGA, and Operations

Ensure operational activities and company processes run smoothly

Assist in supervising daily operational execution and task progress

Support problem-solving and operational improvement initiatives

Monitor timelines, pending matters, and department follow-ups

Legal, Compliance & Regulatory Coordination

Assist in coordinating company permits, legal documents, contracts, and licensing matters

Support follow-up related to Indonesian business regulations and operational compliance

Coordinate with external parties regarding tax, BPJS, import documentation, and company administration matters

Review and organize operational and legal-related documentation

Sales & Business Operations Support

Support sales coordination, customer follow-up, and project monitoring

Assist in handling supplier, client, and partner communication

Participate in business discussions and negotiations when required

Support showroom, warehouse, and operational activities when needed

Requirements

Bachelor’s degree in Business, Management, Law, Accounting, International Business, or related field

Minimum 3–5 years of experience in Assistant Manager, Executive Assistant, Business Operations, Management, or related roles

Fluent in Mandarin (spoken & written) - mandatory*

Good English communication skills

Strong communication, coordination, and problem-solving skills

Strong sense of responsibility, initiative, and confidentiality

Able to work independently and handle multiple responsibilities

Familiar with Indonesian business regulations and operational processes

Willing to handle both office-based and operational coordination tasks

Willing to travel for business trips if required

Able to work in a fast-paced and dynamic environment

Preferred Qualifications

Experience working directly with Director or management level

Experience in import, warehouse, retail, building materials, or manufacturing industry is preferred

Possess leadership and operational coordination capability

Candidates with strong execution and follow-up ability will be prioritized

Compensation & Benefits

Competitive salary based on experience and capability

BPJS Kesehatan & BPJS Ketenagakerjaan

PPh 21 covered by company

Meal & transport allowance

THR & performance bonus

Growth Opportunity

Direct exposure to business strategy and management decision-making

Opportunity to grow into senior management role

Exposure to multi-department business operations

Career growth within a stable and expanding international company

Work Environment

Monday – Friday / Saturday working schedule

Dynamic and fast-paced environment

High exposure to company operations and management

Close collaboration with Director and management team

Application Notes

Please ensure both of your Mandarin & English CV is updated and clearly presented

Candidates with Mandarin proficiency will be prioritized

Candidates who can join immediately are preferred