Our client, The Claymore, is seeking a proactive and detail-oriented Administrative Executive to support the daily administrative and estate operations of a prestigious high-end residential development. The ideal candidate should possess strong organisational, communication, and coordination skills to ensure the smooth and efficient management of the property.

Job Responsibilities

Assist in handling residents’ feedback and complaints while maintaining proper documentation and records

Support the Condominium Manager in updating strata roll records and handling Section 47(1)(c) notices

Assist in petty cash management, collection of payments, and daily account closing

Update trust account transactions and prepare receipts for residents

Manage bookings of estate facilities in accordance with House Rules, By-Laws, and SOPs

Maintain proper filing systems and ensure smooth documentation of estate records

Update notice boards regularly with relevant information and announcements

Maintain office stationery inventory and equipment maintenance records

Coordinate council meetings and annual general meetings as instructed

Perform general administrative duties and any other tasks assigned by the supervisor or manager

Job Requirements

Minimum 2 years of administrative or office support experience, preferably in property management

Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certification

Computer literate and proficient in Microsoft Office applications

Strong organisational and multitasking skills with attention to detail

Good communication and interpersonal skills with a customer-focused mindset

Proactive, adaptable, and a good team player

Applicants must be willing to work a 5.5-day work week