Position Overview

We are looking for a reliable and detail-oriented Administrative Assistant to support our daily office operations in Singapore. In addition to handling general administrative tasks, this role will also assist with basic HR and recruitment responsibilities, including resume screening, conducting initial interviews, and communicating interview results to candidates.

This position is ideal for someone who is organized, communicative, proactive, and comfortable working in a fast-paced environment.

Key Responsibilities

Administrative Support

Handle daily office administrative tasks and ensure smooth office operations

Manage schedules, meeting arrangements, and office coordination

Prepare documents, reports, and internal records

Assist with procurement of office supplies and vendor coordination

Maintain filing systems and organize company documents

Support communication between departments when necessary

Assist management with ad hoc administrative tasks

HR & Recruitment Support

Screen resumes and shortlist suitable candidates

Conduct initial interviews and candidate assessments

Coordinate interview schedules with candidates and hiring managers

Communicate interview results and follow-up updates to candidates

Maintain recruitment records and candidate databases

Support onboarding arrangements for new hires

Assist with basic HR administrative duties and employee documentation

Requirements

Diploma or Bachelor’s degree in Business Administration, Human Resources, or related fields preferred

Prior experience in administration, HR, recruitment, or customer support is a plus

Strong communication and interpersonal skills

Good organizational and multitasking abilities

Comfortable conducting interviews and communicating with candidates

Detail-oriented, responsible, and proactive

Proficient in Microsoft Office / Google Workspace

Able to work independently and collaboratively in a team environment

Preferred Qualifications

Experience in recruitment coordination or talent acquisition

Familiarity with hiring platforms and scheduling tools

Ability to communicate in both English and Chinese is an advantage

What We Offer

Stable full-time position in a growing company

Friendly and collaborative working environment

Opportunities to gain experience in both administration and HR functions

Career growth and skill development opportunities

Convenient office-based working environment in Singapore