Job description for Warehouse & Exhibition Setup Specialist at PT Pico TBA
ROLE OVERVIEW
Fully responsible for managing event and exhibition assets/inventory in the warehouse, overseeing loading/unloading processes, transportation, and on-site installation and teardown of equipment and exhibition booth modules.
KEY RESPONSIBILITIES
Warehouse Inventory & Asset Management:
• Manage, maintain, and log all incoming and outgoing warehouse assets (booth modules, decorative items, displays, cables, lighting, and technical event equipment).
• Perform routine stock checks (stock opname) before and after projects to ensure no items are damaged or missing.
• Maintain a neat, safe, efficient, and deployment-ready warehouse layout.
Logistics & Delivery Order Management:
• Prepare (pack/stage) items according to project requirement lists (packing lists).
• Lead the loading process onto delivery vehicles and unloading at the venue.
• Issue and verify Delivery Order (DO) documents during shipment and return of goods.
On-Site Installation & Teardown:
• Install, assemble, and arrange exhibition items (such as booth modules, partitions, backdrops, furniture, and display units) at the venue according to project layout schemas.
• Dismantle (teardown/demolish) event items post-event carefully to prevent asset damage.
• Assist with basic lighting/electrical setups and supporting fixtures in the booth area.
Vendor & Crew Support:
• Direct and collaborate with field crews/helpers and logistics teams during on-site setup and breakdown.
• Coordinate with Event Coordinators or Project Managers to ensure installed items match site requirements.
Warehouse Maintenance & Troubleshooting:
• Perform minor repairs or periodic maintenance on damaged booth modules/assets.
• Ensure workspace areas both in the warehouse and at the venue strictly comply with Occupational Health and Safety (HSE) standards.
REQUIREMENTS
Education & Experience:
• Minimum 2–3 years of experience in Warehouse Management & Field Installation, specifically within Event Organizers (EO), Exhibition/Booth Build Contractors, or Event Equipment Rental companies.
• Hands-on experience in installation and teardown of exhibition partition systems, booth modules, backdrops, and decorations.
Technical & Operational Skills:
• Proficient in warehouse inventory management (stock opname, packing lists, Delivery Order documentation).
• Strong practical technical skills (basic carpentry, hand tools usage, basic electrical knowledge).
• Familiar with loading dock workflows at major exhibition venues (such as ICE BSD, JCC, etc.).
Personal Attributes & Physical Requirements:
• Good physical stamina and accustomed to physical/field labor.
• Detail-oriented, organized, and accountable for corporate asset integrity.
• Strong teamwork skills and able to remain calm under tight event deadline pressures.
Work Flexibility:
• Willingness to work flexible hours, night/early morning shifts, and weekends according to event setup/breakdown schedules.
