Job description for Warehouse Administration at PT Murni Parmacahati Lestari
About the role
This role involves comprehensive management of inventory, sparepart control, vehicle service history, and warehouse administration for a fleet operation. You will be responsible for recording all incoming and outgoing goods, maintaining accurate stock records, processing sparepart requests, documenting vehicle maintenance activities, and managing warehouse documentation and databases.
Key responsibilities
Record all goods receipts from suppliers and sparepart purchases, and all goods issues based on requests from mechanics or relevant departments
Ensure alignment between physical sparepart stock and administrative stock data through regular stock checks
Conduct periodic stock opname on a weekly and monthly basis
Ensure each sparepart has clear item codes, names, specifications, and units
Monitor minimum and maximum stock levels for high-usage spareparts
Ensure no goods leave the warehouse without proper documentation or authorisation
Receive and verify sparepart requests from mechanics or workshop departments
Ensure all sparepart issuances are accompanied by request forms or goods issue documentation
Record sparepart usage details including date, vehicle registration number, vehicle type, sparepart name and code, quantity, mechanic name, and work type
Verify that issued spareparts match the requirements of vehicle repair work
Record damaged, defective, or unusable spareparts
Record all vehicle service and maintenance activities for company vehicles
Create and maintain a maintenance history database for each vehicle by registration number or asset number
Record all service activities including routine services and breakdown repairs
Ensure all repair activities have supporting documentation such as work orders, mechanic reports, or workshop invoices
Record detailed service history including service date, vehicle registration, vehicle kilometres, service or repair type, vehicle complaints or damage, repair actions taken, spareparts replaced, sparepart costs, service labour costs, and mechanic or workshop vendor names
Monitor scheduled service intervals based on kilometres or time periods
Provide reminders to supervisors or fleet departments when vehicles approach their next scheduled service
Create reports on vehicles that frequently experience breakdowns or require repeated sparepart replacements
Manage and update the database of all spareparts available in the warehouse
Create and archive documentation of all goods receipt and goods issue transactions
Ensure all warehouse transactions have complete administrative evidence
Create periodic sparepart stock mutation reports
Manage sparepart request documentation from mechanics
Create summaries of sparepart usage for operational reporting needs
Archive vehicle service documents, work orders, and workshop invoices
Ensure all administrative documents are stored systematically in both hardcopy and softcopy formats