Job description for University Application Coordinator at Jakarta Academics
Job Overview
We are seeking a detail-oriented and proactive University Application Coordinator to support students throughout their university application journey. This role is responsible for coordinating application processes, ensuring document accuracy, meeting submission deadlines, and communicating effectively with students, parents, universities, and internal teams.
Key Responsibilities
- Guide students through the university application process from initial consultation to submission.
- Coordinate and monitor application timelines to ensure all deadlines are met.
- Review and verify application documents, including transcripts, personal statements, recommendation letters, and other supporting documents.
- Assist students in preparing and submitting applications through university portals (e.g., UCAS, Common App, direct university applications, etc.).
- Maintain accurate student records and application status in the internal database.
- Communicate with partner universities regarding application updates, admissions requirements, and offers.
- Provide regular progress updates to students, parents, and the admissions team.
- Coordinate scholarship applications where applicable.
- Ensure all applications comply with university admission requirements.
- Work closely with Academic, Marketing, and Student Support teams to provide a seamless student experience.
- Prepare reports on application progress and admission outcomes.
- Stay updated on university admission policies and application procedures.
Qualifications
- Bachelor's degree in Education, Business Administration, Communications, or a related field.
- Minimum 1–2 years of experience in admissions, education consulting, student services, or administrative coordination.
- Excellent organizational and time management skills.
- Strong attention to detail and ability to manage multiple deadlines.
- Excellent verbal and written communication skills in English.
- Proficient in Microsoft Office and Google Workspace.
- Experience with international university application systems is an advantage.
- Customer service-oriented with strong interpersonal skills.
