Job description for Strategic Executive Assistant at Softlogic
Core Responsibilities
1. Close Executive Support & Workflow Management
• Daily Alignment: Work closely with the CEO on a day-to-day basis to organize priorities, track personal tasks, and ensure nothing falls through the cracks.
• Google Workspace Optimization: Masterfully manage the CEO’s Google Calendar, coordinate time-blocking for high-priority tasks, and maintain a highly organized architecture in Google Drive.
• Meeting & Material Preparation: Attend key meetings with the CEO, take precise minutes, track action items, and collaborate on executive presentations using Google Slides.
2. Communication & Relationship Gatekeeping
• Inbox & Triage: Triage the CEO’s Gmail inbox, drafts, and incoming messages, ensuring timely professional communication and flagging urgent items immediately.
• Stakeholder Coordination: Act as a warm and professional point of contact for external partners, corporate clients, and internal team members trying to reach the CEO.
• Document Handling: Draft, proofread, and format official letters, memos, and internal announcements on behalf of the CEO using Google Docs.
3. Logistics & Personal Assistance
• Travel Coordination: Plan and manage all domestic and international travel logistics, itineraries, accommodation bookings, and expense reports for the CEO.
• Ad-Hoc Business Tasks: Handle dynamic personal and business requests that arise daily, ensuring the CEO’s operational day runs smoothly without unnecessary distractions.
Qualifications & Requirements
• Experience: 2–3 years of proven experience as a Personal Assistant, Executive Assistant, or a similar administrative/support role. Prior experience in the hardware/tech industry is NOT required—we value adaptability and a growth mindset.
• Education: Diploma or Bachelor’s degree in Secretariat, Business Administration, Communications, or any related field.
• Software Proficiency: Highly proficient and fluent in using Google Workspace tools (Gmail, Docs, Sheets, Slides, Calendar, Drive).
• Communication Skills: Excellent verbal and written communication skills in both English and Indonesian.
• High Trust & Integrity: Absolute discretion and a strict track record of handling confidential company data and the CEO’s personal information with total security.
