Staff Account Receivable

Responsibilities

1. Manage and monitor Accounts Receivable and collection activities.
2. Conduct receivables collection through online and face-to-face communication.
3. Monitor aging reports and outstanding receivables and ensure timely follow-up.
4. Prepare and verify invoices and supporting documents, including PO, DO, tax invoices, delivery notes, and other relevant documents.
5. Perform payment reconciliation and resolve discrepancies between payments and system records.
6. Monitor customer credit limits and coordinate with the Sales team regarding overdue or problematic receivables.
7. Achieve weekly and monthly collection targets.
8. Follow up with customers regarding outstanding payments and negotiate payment arrangements when necessary.
9. Maintain accurate and organized receivable data and documentation.
10. Prepare regular reports related to receivables, collection performance, and aging schedules.
11. Coordinate with Sales, Finance, Accounting, and other departments to ensure smooth collection processes.
12. Maintain the confidentiality and integrity of company and customer financial data.

Requirements

1. Minimum D3/S1 in Accounting, Finance, Management, or a related field.
2. Minimum 5 years of experience in Accounts Receivable, Finance, or Collection, preferably in Distribution, Manufacturing, or FMCG industries.
3. Proven experience in receivables management and collection processes.
4. Experienced in managing aging reports, outstanding receivables, and collection targets.
5. Strong understanding of payment reconciliation and invoice verification.
6. Proficient in Microsoft Excel, including VLOOKUP/XLOOKUP, HLOOKUP, Pivot Tables, Filters, and Conditional Formatting.
7. Familiar with Accounting/ERP systems such as SAP, Accurate, Oracle, or similar systems is an advantage.
8. Strong understanding of reconciliation processes, aging schedules, and receivables follow-up.
9. Strong analytical, organizational, and data-processing skills.
10. Excellent communication and negotiation skills, particularly in dealing with customers.
11. Proactive in following up on outstanding payments.
12. High integrity and able to maintain confidential company and customer information.
13. Able to prioritize tasks, work under pressure, and meet daily/monthly targets.
14. Able to work independently as well as collaboratively with cross-functional teams.
15. Good command of spoken and written English is an advantage.
16. Willing to work overtime during month-end/year-end closing periods or as required by operational needs.