Job description for Sekretaris at PT. TRIMEDIA KARYA ANUGERAH
We are looking for a highly organized, proactive, and well-presented Executive Secretary to provide administrative and day-to-day support to the management. The ideal candidate is someone who is smart, detail-oriented, quick to learn, and confident in handling communication and coordination.
Key Responsibilities
* Manage and organize the executive's daily schedule, appointments, and meetings.
* Coordinate internal and external meetings, including preparing necessary documents and materials.
* Handle correspondence, documents, and administrative tasks related to management.
* Follow up on important tasks, schedules, and pending matters.
* Assist with communication and coordination between management and internal or external parties.
* Prepare meeting notes, reports, presentations, and other documents when required.
* Maintain confidentiality of company and management information.
* Anticipate the executive's needs and provide proactive administrative support.
* Handle other tasks and assignments related to management support as required.
Requirements
- Minimum Diploma (D3) or Bachelor's Degree (S1) in Secretary, Business Administration, Management, or a related field.
- Minimum 1 year of experience as a Secretary, Executive Secretary, Personal Assistant, Executive Assistant, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management skills.
- Proficient in Microsoft Office and Google Workspace.
- Able to handle multiple priorities and work with minimal supervision.
- Proactive, responsible, detail-oriented, and solution-oriented.
- Quick learner with good judgment and problem-solving skills.
- Able to maintain a high level of confidentiality and professionalism.
- Well-groomed, confident, and professional in appearance and communication.
- Able to work in a fast-paced and dynamic environment.
- Highly flexible with working hours, including weekends when required, and willing to travel domestically or internationally as needed.
Preferred Qualifications
- Experience working directly with management or company executives.
- Good English communication skills.
- Strong interpersonal skills and professional etiquette.
- Able to adapt quickly to changing schedules and priorities.
