Job description for Secretary at Arum Daya Sentausa
About the role
PT Arum Daya Sentausa, a leading construction company, are offering an exciting opportunity for a dynamic and dedicated professional to join our team as a Secretary. As a secretary, you will provide strong administrative support to the Director in managing day-to-day business operations and facilitating smooth communication both internally and externally. This position offers the chance to work in a fast-paced and challenging environment with diverse responsibilities.
Key Responsibilities
- Organize and manage the Director’s daily schedule, including meetings, appointments, and personal agenda.
- Handle daily correspondence, including emails, phone calls, letters, and filter relevant information for the Director.
- Prepare and compile reports, presentations, and meeting materials for the Director.
- Arrange business travel, including booking flights, hotels, and transportation, and preparing travel itineraries.
- Coordinate and ensure the smooth running of internal and external meetings, both in-person and virtual.
- Manage and organize important documents and files, ensuring information and records are well stored and easily accessible.
- Build and maintain relationships with clients, business partners, and other relevant parties on behalf of the Director.
- Assist the Director in other administrative tasks as required.
- Manage small budgets and expenses related to the Director's activities.
- Perform other personal tasks as requested by the Director to support daily operations and business activities.
Required Qualifications
- Minimum of a bachelor degree in Business Administration, Management, Communication or a related field.
- At least 3 years of experience as a Secretary/Personal Assistant or in other administrative roles, preferably in the construction industry or large corporations.
- Excellent communication skills
- Strong organizational skills with the ability to handle multiple tasks simultaneously.
- Proactive, detail-oriented, and capable of working independently with minimal supervision.
- Ability to work under pressure and meet tight deadlines.
- Proficiency in Microsoft Office Suite, Google Suite and other administrative software.
- Professional demeanor, high integrity, and the ability to maintain confidentiality.
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