Job description for Secretary at PT. Summa Makmur Persada
We are looking for a fast, proactive, and highly organized Secretary to provide administrative and secretarial support to the Director/Management. This role requires someone who is agile, detail-oriented, tech-savvy, and able to multitask in a fast-paced environment while maintaining excellent communication and professionalism.
Work Arrangement: Full WFO, Jakarta Barat
Job Responsibilities:
- Provide administrative and secretarial support to the Director/Management.
- Manage daily schedules, meetings, appointments, and business activities.
- Prepare meeting agendas, minutes of meetings, reports, presentations, and other business documents.
- Handle correspondence, emails, and communication on behalf of Management when required.
- Coordinate meetings and communication with internal teams, clients, vendors, and business partners.
- Arrange business trips, including transportation, accommodation, and itineraries.
- Organize and maintain confidential documents and company records.
- Follow up on tasks, requests, and action items from Management.
- Coordinate with relevant departments to ensure tasks and administrative matters are completed on time.
- Assist with company events, management visits, and other business activities.
- Handle multiple tasks efficiently and prioritize work based on urgency and importance.
- Perform other administrative and ad-hoc tasks as assigned by Management.
Requirements:
- Strong organizational and time-management skills with excellent attention to detail.
- Fast, responsive, and agile in handling tasks and requests.
- Able to multitask and manage multiple priorities without compromising accuracy.
- Tech-savvy and quick to learn and adapt to new digital tools and systems. Proficient in Microsoft Office / Google Workspace.
- Excellent verbal and written communication skills.
- Proactive, resourceful, and able to take initiative.
- Able to work independently and coordinate effectively with different teams and stakeholders.
- Able to work in a fast-paced environment and handle urgent requests efficiently.
- Professional, trustworthy, and able to maintain confidentiality.
- Good command of English is preferred.
