Job description for Secretary at Pt Murni Solusindo Nusantara
About the Role
We're looking for an organized, detail-oriented Secretary to handle day-to-day administrative work, including filing, documentation, and scheduling. You'll keep records accurate, paperwork moving, and information flowing smoothly across teams.
Responsibilities
Filing & Documentation
- Maintain physical and digital filing systems, and keep documents organized, labeled, and easy to retrieve
- Scan, archive, and track incoming and outgoing documents, letters, and contracts
- Handle confidential documents according to company procedures
- Prepare, format, and proofread routine letters, memos, and internal documents
- Collect and file receipts and supporting documents for travel and guest-related expenses
Scheduling & Support
- Assist with scheduling meetings, booking rooms, and preparing meeting materials
- Take and circulate meeting notes when needed
- Arrange accommodation, transportation, and amenities for visiting customers and principals when needed
- Coordinate with other divisions to collect documents, follow up on requests, and keep information flowing between teams
- Provide general administrative support as needed
Requirements
Must-have
- Diploma (D3) or Bachelor’s degree (S1), preferably in Secretarial Studies, Office Administration, or a related field; fresh graduates welcome
- Good written and spoken Indonesian and English
- Proficient in Microsoft Office (Word, Excel) and Google Workspace
- Able to use AI tools effectively, writing clear prompts to speed up work and reviewing the output critically
- Strong communication and interpersonal skills
- Highly organized, with strong attention to detail
- Sound judgment on confidentiality: knows what information can be shared, with whom, and when to keep it strictly internal
Nice-to-have
- Internship or work experience in secretarial, admin, or office support roles
- Familiarity with digital document management or archiving
