Secretary to Director (Mandarin Speaker)

The Secretary to Director – Mandarin Speaker is responsible for providing comprehensive executive and administrative support to the Director, including schedule management, correspondence, meeting coordination, document preparation, business communication, and coordination with internal departments, clients, business partners, and Mandarin-speaking stakeholders.

The position requires a highly organized, professional, discreet, and responsive individual who is able to manage confidential information and work effectively in a fast-paced corporate environment.

Fluency in Mandarin is mandatory, with the ability to communicate professionally in both written and spoken Mandarin.

Responsibilities :

1. Provide personal administrative support to Chairman through conducting and organizing administrative duties and activities, including, receiving and handling any informations from related Department.
2. Performing as Personal Assistant tasks, distributing information, mails, and e-mails.
3. Manage & Assist the Chairman’s activities.
4. Organizes Chairman’s calender and task.
5. Receives and monitors all incoming calls to the Chairman’s office.
6. Schedules and handles appointment and meetings, to ensure everything is of quality.
7. Communicates with every head of department to ensure that the request made by the Chairman are met.
8. Ensures the filling is up to standard and easily accessible.
9. To assist Chairman on daily matters which may include private needs

Job Requirement:

1. Female, min bachelor degree from any major or Academy Secretary .
2. Experience min 3-4 years in similiar position.
3. Mature, independent, self motivated, able to work under pressure and tight deadlines.
4. Excellent spoken and written Mandarin.
5. Strong verbal and written communication skills.
6. Professional business correspondence skills.
7. Excellent organizational and time-management skills.
8. Strong attention to detail.
9. Ability to handle confidential information.
10. Strong coordination and follow-up skills.
11. Excellent interpersonal and relationship-management skills.
12. Ability to work under pressure and manage multiple priorities.
13. Proficient in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
14. Good document management and filing skills.
15. Meeting and minute-taking skills.
16. Translation and interpretation skills.
17. Ability to communicate effectively with senior management and external stakeholders.