Job description for Secretary to CEO at PT Green City Traffic
Key Responsibilities
- Manage the CEO's daily schedule, appointments, meetings, and travel arrangements efficiently and proactively.
- Handle all correspondence on behalf of the CEO including emails, memos, and official communications in English and Bahasa Indonesia.
- Prepare meeting materials, presentations, and briefing notes; take minutes and follow up on action items.
- Act as the primary liaison between the CEO and internal teams, external partners, and overseas management.
- Maintain confidential documents, contracts, and executive records in an organized filing system.
- Coordinate logistics for leadership meetings, company events, and visits from China-based founders or investors.
- Assist the CEO in data compilation and analysis, leveraging AI and data tools to prepare executive reports, presentations, and briefing notes.
Requirements
1. Bachelor's degree (S1) from a reputable university, preferably in Secretary, Business Administration, Communication, Information Technology, or a related field.
2. Minimum 2–4 years of experience as a Secretary or Executive Assistant directly supporting a CEO or C-level executive.
3. Fluent in English, both written and verbal (this is non-negotiable).
4. Tech-savvy and AI-savvy, with experience or strong knowledge in using AI tools and data analysis to support management needs.
5. Highly organized, discreet, and professional in handling sensitive and confidential information.
6. Strong proficiency in Microsoft Office, Google Workspace, and modern productivity/collaboration tools.
7.Proactive, detail-oriented, and able to anticipate the CEO's needs with minimal direction.
