Job description for Secretary – Junior & Operations Support at Integras Multigrafika Sejahtera
We are a growing business group with a diverse portfolio across printing & packaging, lifestyle & hospitality, and automotive services, integrated within a one-stop service ecosystem. As our business continues to grow, we are looking for a Junior Secretary & Operations Support who is organized, proactive, communicative, and eager to learn and grow with the company. This role will support daily administrative activities, scheduling, communication, documentation, coordination, and operational follow-up across the business.
Key Responsibilities
- Manage schedules, meetings, appointments, and daily administrative activities.
- Coordinate communication and follow up with internal departments and external parties.
- Prepare meeting schedules, documents, presentations, reports, and other administrative materials.
- Take meeting notes and assist in monitoring follow-up actions and assignments.
- Support administrative and operational activities across departments and business units.
Coordinate and follow up on tasks, requests, and operational needs from management.
- Organize and maintain documents, files, schedules, and important information.
- Assist with meeting arrangements, business trips, appointments, and other business activities when required.
- Monitor pending tasks and provide timely follow-up to ensure activities are completed.
- Support management and teams with other administrative or operational tasks as needed.
Qualifications
- Minimum Bachelor’s degree in any relevant field.
- Fresh graduates are welcome to apply.
- Candidates with 1–2 years of experience as Secretary, Admin, Personal Assistant, Operations Support, or similar roles are preferred.
- Good communication skills in Bahasa Indonesia; basic to good English communication skills is an advantage.
- Familiar with Microsoft Office and Google Workspace, especially Word, Excel, PowerPoint, and Google Sheets.
- Comfortable using AI-based productivity tools to support administrative work, research, documentation, and daily tasks.
- Well-organized, detail-oriented, and able to manage multiple tasks.
- Proactive, responsible, responsive, and willing to learn.
- Good interpersonal and communication skills.
- able to work independently as well as collaboratively with different departments.
- Comfortable working in a fast-paced and dynamic business environment.
- Mandarin proficiency or previous experience supporting management will be an advantage.
Ideal Candidate
- We are looking for someone who is:
- Eager to Learn & Grow
- Organized & Detail-Oriented
- Proactive & Responsive
- Good Communicator
- Tech-Savvy & AI-Friendly
- Reliable & Responsible
- Adaptable & Fast Learner
