Sales Secretary
Job Requirements
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Skills
Job description for Sales Secretary at Software Seni
Job Overview
- A highly organized and detail-oriented Sales Secretary to provide administrative support to our Directors and
- Executives. The ideal candidate will be proactive, efficient, and capable of handling multiple tasks simultaneously.
- This role involves managing schedules, coordinating meetings, preparing sales documents, and ensuring smooth
- communication between the sales department and other teams. The Sales Secretary will play a key role in helping
- the Directors and Executives meet their targets and maintain an organized workflow.
Responsibilities:
- Assist the business process with administrative tasks, including drafting and preparing sales proposals, quotes, and presentations.
- Coordinate the creation and delivery of sales contracts and agreements including NDA, MSA, Proposal, SOW, and Estimate).
- Organize and maintain the Directors and Executives's documentation and filing systems (physical and digital).
- Prepare and maintain sales reports, tracking leads, sales performance, and client follow-ups.
- Update and maintain the CRM system with accurate client data, sales activities, and pipeline status.
- Monitor and report on the status of sales opportunities and client interactions.
- Maintain and update the clients log.
- Schedule sales meetings, appointments, and product demonstrations (if any), both internally and with clients.
- Prepare agendas, meeting materials, and take notes during sales meetings or client calls.
- Prepare regular reports to the management teams and stakeholders.
Requirements:
- Proven experience as a Virtual Assistant or in a similar administrative role minimum 3 years.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets,Slides, Meet, Chat, Calendar).
- Strong written and verbal communication skills.
- Master written business acumen and sales process is preferable.
- Having knowledge of legal documents is a plus.
- Task-management and time-management abilities.
- Familiarity with project management tools (e.g., Asana, Trello) and/or CRM systems.
- Ability to multitask and prioritize effectively.
- High attention to detail and a proactive approach to problem-solving.
- Self-starter who can work independently with minimal supervision.
- Tech-savvy, with the ability to quickly learn new software and tools.
SoftwareSeni is a Software Development Company based in Yogyakarta & Australia. We love solving tough problems – from user experience to design and code. We build enterprise web-based solution for clients all over the world, from Australia, Indonesia, Europe, Africa and America.
We are a growing business and need experienced developer to accelerate that growth.
Where will you work?
SoftwareSeni is nestled in amazing Yogyakarta. It's not just in any Yogyakarta, our office is right in the heart of Yogyakarta within walking distance from the famous Tugu Yogya. You can easily find a great place to dine nearby.
Who should apply?
People who want to make a difference. People who want to be a part of team. People who are interested in building a company that’s bigger than the four walls of building. People who embody curiosity, awareness, resoluteness and emphaty – who are flexible, proactive, and driven.
Job Overview:
You will be in a small team with very flexible development. You often to switch and cover team member so you will need to understand most of products.
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