Job description for Sales Administrator at Maxy Academy
Ready to Be the Engine of Business Success? This is No Ordinary Admin Job!
This Sales Administrator role challenges you to scale up our sales operations. You will be directly responsible for B2B, B2C, B2U data integrity and workflow optimization. Your contribution will directly determine how fast our Sales team hits its targets. We promise, this is a role full of challenges and growth opportunities!
Job Description
- Database & Leads Management: Manage, maintain, and update B2B, B2C, and B2U client databases accurately, clean and compile raw data from scratch (rekap data dari nol) to ensure high data integrity.
- Proposals & Budgeting: Assist in drafting sales proposals and preparing budget plan estimates (RAB / Rencana Anggaran Biaya).
- System & Platform Operations: Utilize Content Management Systems (CMS), Learning Management Systems (LMS), and Notion to manage sales documents, operational workflows, and internal data.
- Event & Training Coordination: Create attendance/RSVP links for events, and manage client training preparations including venue, materials, attendance, and logistics.
- Sales Follow-up & Reminders: Send reminders and track sales follow-ups with prospects and clients to ensure no opportunity is missed.
- Vendor & Financial Support: Coordinate with vendors for operational needs, recap and validate sales invoices, and process team reimbursement documents.
- Reporting: Create periodic sales activity reports and provide administrative support to ensure smooth sales operations.
Job Requirements
- Minimum Diploma/Bachelor's degree in any field.
- Minimum 1 year of experience in sales administration or operations (fresh graduates with a strong, proactive attitude are welcome to apply).
- Proficient in Microsoft Excel & Google Sheets (VLOOKUP, Pivot Tables, basic formulas, and data manipulation).
- Familiarity or hands-on experience with CMS, LMS, Notion, and digital event tools (RSVP/attendance form builders).
- Ability to clean, organize, and compile raw data from scratch.
- Detail-oriented, highly organized, and accurate in handling numbers, proposals, and administrative records.
- Able to multitask, work under tight deadlines, and adapt quickly to shifting priorities.
- Strong communication skills, highly responsive, honest, responsible, and trustworthy.
- Proactive with initiative for workflow improvements, and eager to leverage Artificial Intelligence (AI) tools (e.g., ChatGPT, automation platforms) to drive efficiency.
