Job description for Sales Administration Staff at SOLUSI INDONESIA RAYA
We Are Hiring Sales Administration Staff
Location: Sidakarya, Denpasar, Bali
Working Hours: Monday to Friday, 08:00–17:00 WITA
What you will get: Salary, BPJS Kesehatan, BPJS Ketenagakerjaan, THR
Employment Type: Full-Time | Work From Office
Hepta Solutions is looking for a detail-oriented, analytical, and well-organized Sales Administration Staff to support our accounting operations.
The successful candidate will be responsible for verifying, reconciling, and maintaining accurate sales and payment records across multiple clients, ensuring data accuracy, completeness, and timely financial reporting.
Key Responsibilities
1. Perform daily and monthly reconciliations of sales reports, POS transactions, bank statements, cash records, and invoices.
2. Verify transaction amounts, payment methods, dates, and supporting documentation.
3. Identify and investigate discrepancies, unmatched payments, duplicate transactions, and missing records.
4. Reconcile payments received through cash, bank transfers, QRIS, EDC, and payment gateways.
5. Prepare accurate reconciliation reports, including outstanding discrepancies and items requiring clarification.
6. Coordinate with the accounting team and clients to resolve transaction discrepancies.
7. Maintain organized and accurate financial records and supporting documentation.
8. Support monthly financial closing by ensuring all sales and payment transactions are properly verified and reconciled.
Qualifications
1. Diploma or Bachelor's degree in Accounting, Finance, or a related field.
2. Minimum 1 year of experience in accounting administration, finance administration, accounts receivable, or sales reconciliation.
3. Good understanding of basic accounting principles, sales transactions, payment records, and bank reconciliation.
4. Strong proficiency in Microsoft Excel or Google Sheets, including SUMIFS, XLOOKUP/VLOOKUP, Pivot Tables, and data analysis.
5. Ability to review and reconcile bank statements, sales reports, invoices, and payment records.
6. Strong analytical and problem-solving skills with exceptional attention to detail.
7. Ability to identify discrepancies, investigate their causes, and recommend corrective actions.
8. Excellent organizational and time-management skills, with the ability to meet deadlines.
9. Good communication skills and the ability to coordinate professionally with clients and internal teams.
10. High level of integrity and commitment to maintaining financial data confidentiality.
Preferred Qualifications
- Previous experience in an accounting firm, outsourced accounting services, or a high-volume transaction environment.
- Familiarity with POS systems, QRIS, EDC, payment gateways, and cash tracker.
- Understanding of payment settlements, merchant fees, refunds, void transactions, and outstanding payments.
- Good written English communication skills.
- Experience handling financial reconciliations for multiple clients or business entities.
