Job description for Sales Admin at CBQA Global Indonesia
Job Summary
CBQA Global Indonesia is looking for a detail-oriented and well-organized Sales Admin Support – Sustainability with experience in tender administration and sales support. This role will support tender preparation and submission, partnership documentation, sales administration, and commercial processes to ensure document accuracy, timely follow-ups, and smooth coordination between internal teams, partners, and customers.
Key Responsibilities
- Provide administrative support to the Head of Sustainability, including preparing meeting materials, Minutes of Meeting (MoM), and tracking follow-up actions.
- Handle tender administration, including tender briefings (Aanwijzing), document preparation, verification, completeness checks, and submission within deadlines.
- Provide sales support by preparing and organizing quotations, proposals, contracts, Sales Packs, and other commercial documents.
- Manage partnership registration, onboarding, contract administration, and supporting documentation.
- Review tender and commercial documents to ensure completeness and compliance with submission requirements.
- Maintain accurate customer, partner, contract, and Purchase Order (PO) records in CRM and Jurnal.
- Follow up with partners and customers regarding outstanding documents, payment status, and other administrative requirements.
- Coordinate with Sales, Finance, Marketing, IT, and other internal teams to support sales activities and operational requirements.
- Arrange business travel, accommodation, transportation, and other logistics for auditors and Sustainability personnel.
- Manage office supplies and coordinate requests for marketing and commercial materials.
Qualifications
- Bachelor’s degree in Business Administration, Management, Accounting, or a related field.
- Minimum 1–2 years of experience in Sales Administration, Sales Support, or Tender Administration.
- Hands-on experience handling tender documentation, tender submissions, and sales administration is strongly preferred.
- Familiar with preparing and reviewing proposals, quotations, contracts, and other commercial documents.
- Good command of English, both written and spoken, with the ability to communicate professionally with internal and external stakeholders.
- Strong administrative, organizational, and documentation management skills, with high attention to detail.
- Good communication and coordination skills when working with internal teams, partners, customers, and other stakeholders.
- Able to manage multiple tasks, prioritize workloads, and meet tight deadlines.
- Familiar with CRM systems, Jurnal, and Microsoft Office, particularly Excel.
- Strong follow-up, coordination, and problem-solving skills.
- Professional and able to maintain confidentiality when handling commercial, contractual, and customer information.
