Purchasing

Key Responsibilities:

1. Purchasing and Procurement Management

• Develop and implement purchasing strategies aligned with company objectives.
• Oversee the procurement of raw materials, equipment, spare parts, consumables, and services.
• Ensure all purchases meet quality standards, budget requirements, and delivery schedules.
• Review purchase requisitions, quotations, purchase orders, and supplier proposals.
• Ensure purchasing activities comply with company policies and approval procedures.

2. Supplier Management

• Identify, evaluate, and select reliable suppliers and vendors.
• Negotiate prices, payment terms, contracts, and delivery conditions.
• Establish and maintain long-term supplier relationships.
• Monitor supplier performance in terms of quality, cost, service, and delivery.
• Conduct supplier evaluations and develop alternative sourcing strategies.

3. Cost Control and Budget Management

• Develop purchasing budgets and monitor procurement expenditure.
• Identify cost-saving opportunities through price negotiations, bulk purchasing, and strategic sourcing.
• Analyze market trends, price fluctuations, and supply risks.
• Prepare cost comparisons and procurement reports for management.
• Ensure purchases provide the best value without compromising quality.

4. Inventory and Delivery Coordination

• Coordinate with warehouse, inventory, production, and operational teams to ensure material availability.
• Monitor stock levels and purchasing requirements to prevent shortages and overstocking.
• Ensure timely delivery of goods and services.
• Resolve issues related to delayed shipments, incorrect deliveries, and supplier quality problems.
• Support inventory optimization and efficient working capital management.

5. Team Leadership and Administration

• Supervise, guide, and evaluate purchasing staff.
• Establish departmental targets, procedures, and performance indicators.
• Ensure accurate purchasing documentation and recordkeeping.
• Prepare regular procurement reports, including spending, savings, supplier performance, and outstanding orders.
• Collaborate with finance, operations, warehouse, and other departments.

6. Compliance and Risk Management

• Ensure compliance with company procurement policies, contractual obligations, and applicable regulations.
• Maintain transparency, accountability, and ethical standards throughout the purchasing process.
• Identify and mitigate supplier, pricing, logistics, and supply chain risks.
• Support internal and external audits by maintaining complete procurement records.

Qualifications and Requirements:

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Logistics, or a related field.
• Minimum 5 years of experience in purchasing or procurement, including experience in a supervisory or managerial role.
• Strong negotiation, supplier management, and contract management skills.
• Good knowledge of procurement procedures, inventory control, and cost analysis.
• Good command of spoken and written Mandarin Chinese for supplier negotiations, business correspondence, and procurement discussions.
• Proficiency in Microsoft Excel and ERP or purchasing systems.
• Strong analytical, organizational, communication, and leadership skills.
• Ability to manage multiple priorities and meet operational deadlines.
• High integrity and attention to detail.