Job description for Purchasing Staff (Pre-Opening) at Apex Sports Village
Join the Apex Sports Village Pre-Opening Team!
We are looking for a Purchasing / Procurement Staff to support our operations by ensuring timely, cost-effective, and high-quality procurement of goods. If you are detail-oriented, agile, and passionate about the beauty industry, we’d love to meet you.
What You’ll Do:
- Identify product, material, and equipment needs and prepare monthly Purchase Request (PR) plans based on operational forecasts and usage data.
- Source, evaluate, and negotiate with suppliers on pricing, quality, and delivery terms.
- Distribute products, materials, and equipment while tracking deliveries and timelines.
- Maintain strong communication and long-term relationships with existing suppliers.
- Resolve procurement issues related to delays, shortages, damaged, or rejected items.
- Maintain complete and accurate documentation, including Purchase Request, Purchase Order, quotations, contracts, and invoices.
- Record all incoming and outgoing items in the inventory system.
- Identify and evaluate new suppliers to improve pricing, quality, and lead times.
- Input purchasing data into the system and prepare regular purchasing and inventory reports.
- Coordinate closely with internal teams to ensure all purchased items meet operational requirements.
Requirements:
- Minimum 1–3 years of experience in Purchasing or Procurement.
- Minimum Bachelor degree in Management, Business Administration, Supply Chain, or a related field.
- Strategic thinker with the ability to build and maintain productive relationships with colleagues, stakeholders, and vendors.
- Excellent communication, negotiation, interpersonal, and influencing skills.
- Strong analytical and numerical skills with proven problem-solving ability.
- Proficient in Microsoft Excel, Google Workspace, or Procurement software.
- Excellent time-management skills and ability to prioritize tasks in a fast-paced environment.
- Detail-oriented, accurate, and committed to service excellence and cost efficiency.
- Experience in the e-commerce industry is a plus.
- English proficiency is an advantage.
