Purchasing & Sourcing Manager (Mandarin Speaker)

We are seeking a commercially minded sourcing professional to identify new products, develop reliable suppliers in China and negotiate competitive purchasing terms. The role combines hands-on supplier visits, product evaluation, commercial analysis and disciplined follow-up.

Success means sourcing products our customers want, at the right quality and cost, with reliable availability and delivery.

Qualifications:

• S1/S2 Bachelor Business, Marketing, Management or related field
• 5 - 10 years experiences relevant experience in sourcing, purchasing, buying or textile merchandising.
• Fluently spoken and written Mandarin / Chinese Language (HSK certified) is Mandatory, with the ability to report clearly in Bahasa Indonesia or English.
• Strong analytical and commercial skills.
• Familiar with ERP, pricing, stock management, forecasting and margin analysis.
• Demonstrated experience working directly with Chinese suppliers, including factory visits and commercial negotiations.
• Experience in upholstery fabrics, curtains, home textiles or synthetic leather strongly preferred.
• Ability to evaluate product specifications and recognise quality differences between supplier offers.
• Strong numerical skills and practical proficiency in Excel or Google Sheets.
• Organised, proactive and persistent, with reliable reporting and follow-through.
• Willing and able to travel regularly to China and work independently during sourcing trips.
• Qualifications in textiles, business, supply chain or international trade are advantageous; demonstrated capability is more important

Key Responsibilities:

1. Supplier discovery and development

• Identify and qualify suppliers through market research, trade fairs, sourcing platforms and factory visits.
• Evaluate manufacturing capabilities, quality consistency, capacity, lead times and commercial reliability.
• Develop alternative suppliers for key products and maintain an organised supplier database.
• Plan China sourcing trips with clear objectives, scheduled meetings and documented outcomes

2. Product sourcing and development

• Find products suited to Indonesian customer preferences, target selling prices and business needs.
• Work with sales and management to identify gaps in the existing product range.
• Collect, label and organise samples, specifications, colour options and quotations.
• Assess fabric construction, GSM, usable width, finish, backing and relevant quality requirements.
• Recommend trial orders based on demand, margin potential, minimum quantities and inventory risk.

3. Commercial analysis and negotiation

• Obtain and compare quotations on a consistent specification and quality basis.
• Assess total landed cost with finance and logistics, including freight, payment terms and expected wastage.
• Negotiate prices, minimum order quantities, colour assortments, payment terms, delivery schedules and
• defect remedies.
• Present purchasing recommendations supported by alternatives, risks and commercial reasoning.
• Document negotiated terms and obtain approval before committing the company.
• Order execution and supplier performance
• Coordinate approved orders, sample approvals, production milestones and shipment readiness.
• Work with purchasing, warehouse, sales and logistics teams to support replenishment and stock availability.
• Coordinate appropriate quality inspections and follow through on shortages, defects and supplier claims.
• Escalate delays and quality problems promptly, with proposed solutions.

4. Reporting and accountability

• Provide concise sourcing updates, supplier comparisons and post-trip reports.
• Maintain accurate records of quotations, specifications, samples, agreements and outstanding actions.
• Track supplier performance and verified commercial improvements.
• Disclose supplier relationships or conflicts of interest and follow company purchasing policies.

5. Performance measures

Performance will be assessed against agreed targets for qualified suppliers and viable alternatives developed;

new products approved, trialled and commercially validated; verified purchasing value considering quality, cost and payment terms; supplier delivery and quality performance; timely project completion and issue resolution; and accurate, complete sourcing records.

6. Decision authority

This role may source suppliers, request samples and negotiate proposed terms within agreed guidelines. Final supplier selection, purchase commitments and payments require approval under the company’s delegated authority policy.

7. Selection process

Shortlisted candidates may complete a practical supplier-comparison exercise, a Mandarin negotiation role-play and a short written sourcing recommendation.