Job description for Purchasing and Finance Officer at Genesis Global Community School
Genesis Global Community School (GGCS) is an IB candidate school based in BSD City, Tangerang. We offer globally-minded education from Early Childhood through to the Middle Years Programme — with the IB Diploma Programme launching in 2027.
We are a growing school with a clear vision, a strong culture, and a genuine commitment to building something meaningful. Every person on our team plays a real role in shaping who we are and how we grow.
We are now looking for a Marketing & Admissions Lead who will own our brand, drive enrollment, and ensure every prospective family has a genuinely excellent experience with GGCS.
The Role
Responsible for supporting the School’s purchasing activities and day-to-day finance operations, with a primary focus on purchasing and Accounts Receivable (AR). The role ensures timely procurement, accurate billing and payment records, proper documentation, and effective coordination with suppliers and relevant departments.
Finance – Focus on Accounts Receivable (AR)
Accounts Receivable (AR)
- Assist in preparing and issuing invoices and billing documents accurately and on time.
- Record incoming payments and assist in reconciling receipts with bank records.
- Maintain updated Accounts Receivable records and aging reports.
- Coordinate with relevant departments regarding billing, payment confirmations, and customer inquiries.
- Assist in resolving billing discrepancies and payment-related issues.
- Prepare basic AR reports and collection updates for the Head of Finance.
- Support month-end closing activities related to AR.
Purchasing
- Receive, review, and process Purchase Requisitions (PR) from departments.
- Source suppliers and obtain quotations for requested goods and services.
- Prepare price comparisons and assist in selecting suppliers based on price, quality, and delivery.
- Assist in negotiating pricing, payment terms, and delivery schedules with suppliers.
- Prepare and issue Purchase Orders (PO) in accordance with the approved procurement process.
- Coordinate with suppliers regarding order confirmations and delivery schedules.
- Monitor outstanding purchase orders and follow up on pending deliveries.
- Assist in resolving delivery, quantity, or quality issues with suppliers.
- Maintain supplier records, quotations, purchase orders, and other procurement documentation.
- Coordinate with requesting departments to ensure purchased items meet the required specifications.
- Ensure purchasing activities follow approved budgets and the School’s procurement procedures.
- Prepare basic purchasing reports and maintain accurate procurement records.
