Job description for Purchasing Administrator at BAKED.
Position Summary
Admin Purchasing controls purchase order execution, supplier communication, and pricing data validation to maintain ≥98% price compliance, 2-day PR-to-PO cycle time for 95% transactions, and 100% document accuracy. The role directly impacts cost control (COGS), procurement efficiency, and transaction integrity by enforcing validation checkpoints, tracking supplier performance inputs, and maintaining auditable purchasing records.
Job Descriptions:
1. Validate PR completeness and approval status before PO creation for 100% of transactions
2. Generate PO within ≤2 working days from PR approval for ≥95% of cases
3. Dispatch PO to suppliers within H+0 of PO creation for 100% of transactions
4. Track supplier acknowledgment status and update system within H+1
5. Record delivery commitment dates and flag deviation from agreed lead time
6. Compile monthly supplier price data and reconcile against approved price list
7. Maintain updated supplier master data including contact, lead time, and category
8. Compile sourcing comparison data (price, MOQ, lead time) for 100% of new requests
Job Specifications
● Minimum Diploma (D3) or Bachelor’s Degree in Supply Chain, Business Administration, or related field
● Minimum 1–2 years experience in purchasing or procurement administration (F&B preferred)
● Proficient in Microsoft Excel (data tracking, reconciliation, reporting)
● Familiar with ERP or purchasing systems
● Strong attention to detail and data accuracy
● Able to manage high-volume transactions with tight deadlines
● Strong documentation and record-keeping discipline
● Clear communication for supplier coordination
● High integrity in handling pricing and supplier data
● Structured and process-driven working style
