Job description for Project Secretary at Summit Institute for Development
About Role
The Project Secretary will function as a central coordination role supporting all Chiefs in managing cross-functional projects and strategic initiatives. This role ensures that projects are well-tracked, communications are aligned, and execution across teams runs efficiently. The position requires strong organizational discipline, structured thinking, and the ability to coordinate multiple stakeholders in a dynamic environment. Familiarity with public health or development sector projects is advantageous.
Qualifications
- Maintaining and monitoring organization-wide project trackers across all Chiefs
- Tracking timelines, milestones, deliverables, and dependencies across functions
- Proactively following up on progress and flagging risks, delays, or bottlenecks
- Communication coordination between Chiefs, teams, and external stakeholders
- Ensuring alignment of priorities, timelines, and deliverables across departments
- Acting as a central liaison to reduce miscommunication and fragmentation
- Supporting cross-functional and leadership meetings (scheduling, agenda setting, materials)
- Document clear minutes of meetings with actionable follow-ups
- Ensuring accountability and closure of action items across teams
Key Responsibilities
- Bachelor’s degree in Public Health, Management, Business Administration, or related fields
- Minimum 2 years of experience in Project Coordination, Executive Support, or similar roles
- Strong project tracking and coordination capability (multi-project environment)
- Excellent organizational and stakeholder management skills
- Strong data analysis skills.
- Strong written and verbal English communication skills
- Proficiency in Microsoft Office / Google Workspace (experience with project tools is a plus)
