Job description for Project Coordinator DMS at Sinergis HR Consulting & Services
The Project Coordinator is for a DMS project that is responsible for planning, executing, and closing the training initiative within the defined scope, timeline, and budget. This role involves coordinating with stakeholders, managing resources, and ensuring the successful delivery of training programs that meet organizational objectives. He will oversee the development, implementation, and evaluation of training materials, tools, and processes, while ensuring alignment with business goals, the Client’s requirements and trainee needs.
Job Responsibilities
Project Planning:
• Define the scope, objectives, and deliverables of the training project in collaboration with the Client.
• Develop a detailed project plan, including timelines, milestones, and resource allocation.
• Identify and mitigate risks that may impact the successful delivery of the training project.
Stakeholder Management:
• Act as the primary point of contact for the Client & key stakeholders & all project-related communications.
• Collaborate with subject matter Technical Lead, trainers, and department heads to ensure training content aligns with organizational needs.
• Regularly update and report project progress to stakeholders, Project Mgt Oversight & Project Committee.
Resource Management:
• Allocate and manage resources, including trainers, instructional designers, and external vendors.
• Ensure the availability of training materials, tools, and technology required for project execution.
Project Execution:
• Monitor and track project progress against the plan, ensuring timely delivery of training sessions.
• Facilitate training sessions or coordinate with trainers to ensure smooth delivery.
• Address and resolve any issues or challenges that arise during project execution.
Evaluation and Reporting:
• Develop and implement evaluation methods to measure the effectiveness of training programs.
• Analyze feedback and performance metrics to assess the impact of training on Client’s SLAs and requirements.
• Prepare and present post-project reports, including lessons learned and recommendations for future improvements.
• Evaluation of trainer Team and respective trainers
Compliance, Risk Management & Quality Assurance:
• Ensure training programs comply with Client’s standards, policies, and regulatory requirements.
• Maintain high-quality standards for all training deliverables.
• Implement risk management strategies and issue resolution mechanism
Job Requirements:
• Degree in Business Management/Administration or any other related field
• At least 5 years of experience managing projects in a corporate or organizational setting.
• Leadership Skills: Strong ability to motivate and inspire project teams towards success.
• Communication Expertise: Excellent communication and negotiation skills, with the ability to interact effectively with stakeholders at all levels.
• Attention to Detail: Meticulous in tracking project details and ensuring accuracy.
• Adaptability: Flexible in adjusting to changing priorities and operational needs.
